Fiscal Assistant

Position Summary: This is a temporary position, the Fiscal Assistant will join our Fiscal Unit under the Adoption and Foster Care program within the Child Welfare & Family Services Division and report to the Fiscal Manager. This position will focus on processing vendor payments, invoice tracking, ensure data reliability and troubleshoot problems related to payment processing. Individual will need to network with vendors, staff, Accounts Payable Department and other programs within the Division. This position also requires adaptability to learn software systems, (i.e. Workplace, Orbit, Cara, Evolv and Connections).

Schedule: Monday – Friday, 35 hours. This position is expected to be working in-person, at the office of Children’s Aid Headquarters.

Location: 117 West 124th Street, 4th Floor, New York, NY 10027 (Harlem, NY)

Salary Range: $20 - $22

Essential Duties:

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Oversee the processing of payments for various vendors through Fiscal/Accounts Payable and the tracking system.
• Work collectively with vendors, staff and resolve account issues.
• Serve as point person for staff car reservations, furniture and clothing requests for clients and children’s summer camps activities, in addition to processing payments for these vendors.
• Coordinate with workers and vendors on other ACS Special Payment items for reimbursements.
• Supportive role to claims specialist in tracking expenses and providing backup for ACS reimbursements.
• Collaborate and assist co-workers during their absence when needed.
• Assist Fiscal Manager and Director on special projects and reports, if required.
• Perform other duties as assigned.

Minimum Qualifications:

• Associate degree preferred or equivalent of two years’ experience in financial processing within an office setting.

Key Competencies:

• Strong interpersonal skills, verbal and written communication skills.
• Analytical skills, detail oriented and flexible.
• Proficient with Microsoft Office programs (i.e. Word, Excel and Outlook).
• Well organized, efficient in time management and a team player.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children’s Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children’s Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.