Administrative Assistant

Posting Details

Working Title
Administrative Assistant
Position Number
50271A
Department
EVHSC INSTRUCTIONAL DESIGN & TECH
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position provides administrative support to senior leadership and others by handling a variety of tasks such as managing calendars; scheduling and organizing meetings; coordinating catering; planning for, and assisting during, special events; inputting travel reimbursements and small business expenses; purchasing items via a PCard order while adhering to procurement guidelines; providing front office presence and management; and providing assistance and direction to phone, email, and in-person customers.
Knowledge, skills and abilities

• Considerable knowledge of effective customer service and problem-resolution techniques.
• Considerable knowledge of standard office practices and procedures.
• Excellent written and verbal communication skills.
• Considerable skills using Microsoft Office Suite, to draft and prepare correspondence, spreadsheets, and agendas and to manage calendars.
• Demonstrated skill in performing tasks requiring attention to detail with accuracy.
• Demonstrated ability to prioritize and manage multiple projects while producing quality work.
• Demonstrated ability to function with limited supervision and independence.
• Demonstrated ability to coordinate meetings, schedules, and travel arrangements.
• Ability to learn and adapt to a changing environment and/or priorities.

Level and type of experience

• Considerable experience providing support in an administrative office to many employees.
• Basic experience using Microsoft Office products, particularly Outlook, Word, Excel, Adobe Acrobat, and Teams. Some experience providing support to senior-level employees.

Additional Considerations

• Working knowledge of Commonwealth of VA policies and procedures, and procurement processes.
• Working experience supporting a senior executive.
• Working experience managing a dynamic calendar of a senior executive.
• Working experience coordinating events and meetings including preparation of invitations, catering menus/plans, and detailed event execution.
• Working experience making travel arrangements and processing expense reimbursements.

Conditions of Employment

• 40-hour work week Monday-Friday. Work hours are fixed 8 AM – 5 PM, and work is on ODU campus in Norfolk, VA. Opportunity for limited remote work is possible after probationary period.

Annual Salary/Hourly Rate
Salary is commensurate with education and experience and begins at $ - 38,000

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Work hours for this position are fixed

• - Monday through Friday from 8 AM - 5 PM, and work location is on the ODU campus in Norfolk, VA. Can you adhere to these requirements?
  • Yes
  • No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter