E-Billing Specialist

ABOUT US

For professional staff, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire professional staff team.

POSITION SUMMARY:

The E-Billing Specialist will monitor the status of all invoices submitted through the BillBlast and vendor websites to ensure that they are submitted successfully. Assist in monitoring invoices that were successfully submitted to ensure that the client did not reject the invoices on their end. Troubleshoot any issues when invoices are rejected. Communicate with all levels of staff regarding any pending/rejected invoices. Initiate E-Billing meetings when necessary. Complete special assignments given by the Client Billing Manager.

DUTIES AND RESPONSIBILITIES:

• Act as the primary resource in the development and training of the Billing Coordinators by working with the Client Billing Manager
• Create and update best practices on client transitions
• Setup, configure, and monitor BillBlast
• Serve as primary contact who provides guidance and expertise to Attorneys, Client Billing Coordinators, and Practice Assistants with E-Billing related inquiries
• Establish E-Billing policies as needed
• Identify opportunities for improvement of the current billing policies and prepare suggestions to discuss with management
• Assist clients with implementation when transitioning to E-Billing
• Make sure all onboarding forms are submitted before LIVE date
• Request new matters to be opened and mapped accurately in various E-Billing sites
• Create training materials and conduct training sessions on best practices for E-Billing
• Establish and develop monitoring process to ensure all E-Billing clients are being properly tagged
• Make sure all bills are submitted successfully
• Communicate with all levels of staff regarding E-Billing and rejection issues
• Resolve E-Billing issues
• Provide reconciliation statuses on all open/posted electronic invoices in all vendor websites. Work directly with Client Billing Coordinators on rejected invoices
• Provide accounting billing analyses when necessary
• Complete special assignments given by the Client Billing Manager
• Handle and maintain all exemption form requests
• Other duties as assigned

BASIC QUALIFICATIONS

• Bachelor’s degree with a minimum of 2 years accounting/finance experience -OR- High School Diploma or GED equivalent with a minimum of 7 years of accounting/finance experience required
• 3 + years of legal E-Billing experience required
• This is a fully remote role that must reside in a commutable distance to the local applicable office

COMPETENCIES:

• Experience with firm software, especially strong MS Excel and MS Word experience required, Knowledge of Aderant, E-Billing-Hub, BillBlast and/or IntappTime plus
• Previous knowledge of legal billing, electronic billing and accounting
• Strong PC skills, including MS Office Word, Excel, etc.
• Experience reading and troubleshooting Ledes and XML files
• Strong oral and written communication skills to ask questions and prepare answers in a clear and concise manner; ability to communicate effectively with all levels of personnel
• Strong organizational, time management and problem-solving skills and attention to detail
• Ability to multi-task effectively and work independently with minimal supervision

BENEFITS

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.

SALARY

Illinois based applicants only: The target annual salary range for this role is currently $75,000- $90,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data, and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.

Los Angeles based applicants only: The target annual salary range for this role is currently $78,000- $93,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data, and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.

Washington, DC based applicants only: The target annual salary range for this role is currently $80,000- $95,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data, and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.

We value diversity in the workplace. EOE/Minorities/Females/Vets/Disabled (EOE=Equal Opportunity Employer) #LI-DC2