Animal Care Administrative Assistant

Take your career to new depths and put your skills to work in a one of a kind setting by becoming a part of the premiere aquarium showcasing the Gulf of Mexico and Caribbean Sea. The Texas State Aquarium provides high quality, entertaining programming through education, conservation, and wildlife rehabilitation. We strive to provide our guests with an exciting, educational, and memorable experience.

Under the guidance of the Director of Animal Care, the Animal Care Administrative Assistant will perform specialized clerical and technical duties in support of our Animal Care teams.

ESSENTIAL FUNCTIONS

• Coordinate staffing schedules for multiple departments under the Animal Care division.
• Procure supplies in accordance with procurement policies for multiple departments under the Animal Care division.
• Process department purchase orders and invoices for multiple departments under the Animal Care division.
• Assist with scheduling of facility-wide inspections with local, state, and federal enforcement organizations.
• Assist in maintaining historical records of facility and associated equipment/system maintenance and repair.
• Assist with electronic filing of Animal Care-related files.
• Manage the on-boarding process for all animal care staff.
• Oversee the SOPs for all animal care departments.
• Assist operations management team with preparation of correspondence, presentations, spreadsheets, reports, graphs, memoranda and related materials; distribute pertinent information, scanning and filing.
• Communicate externally to organizations and third-party vendors/contractors.
• Perform errands as needed/requested.

QUALIFICATIONS

One year certificate from college or technical school; or three to six months of related experience and/or training; or equivalent combination of education and experience.