Administrative Assistant

The University of Evansville is seeking a dedicated and organized Administrative Assistant to provide comprehensive year-round support to the Departments of Mathematics and Physics, and additional support to the Departments of Biology and Chemistry during the summer. In addition, the position assists the Associate Provost, who is also a member of the Mathematics Department.

Key Responsibilities Include:

• Budget Management: Support through purchasing, budget transfers, internal reimbursements, and PCard (university credit card) reconciliation.
• Administrative Support: Handle paperwork including purchase orders, check and petty cash requests, room reservations, interlibrary loans, and payment of invoices.
• Scheduling: Coordinate meetings, appointments, and review sessions.
• Event Management: Organize special events such as the Math Banquet and Summer Camp.
• Recruitment Assistance: Support in recruiting math, actuarial science, statistics and data science, and physics majors.
• Associate Provost Support: Assist the Associate Provost with clerical tasks, special projects, and assessment initiatives.
• Office Management: Monitor office supplies, request desk copies of textbooks, and handle maintenance and technology requests.
• Exam Scheduling: Arrange and proctor exams.
• Tutor Coordination: Manage the scheduling of tutors for the Math Tutor Lab and assist with external tutor requests.
• Visitor Assistance: Greet and assist visitors, manage inquiries, and direct them to the appropriate department or faculty.
• Additional Faculty Support: Assist faculty with travel arrangements, meeting minutes, and reservations.

Qualifications:

• Technical Proficiency: Competence in Microsoft Excel and web-based applications.
• Interpersonal Skills: Strong communication and organizational abilities.
• Team Player: Enthusiastic about working with young people and contributing to a dynamic academic environment.

How to Apply:

Interested candidates should complete an application for employment at http://www.evansville.edu/offices/hr/employment-application-form.cfm and attach a cover letter and resume.

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.