Project Coordinator/Administrative Assistant

Position Overview

We are seeking a highly motivated and detail-oriented individual to join our team as a Project Coordinator/Administrative Assistant. The ideal candidate will demonstrate exceptional attention to detail, strong initiative, and the ability to work independently while maintaining trust and confidentiality. This role will assist in all administrative areas, including procurement, warehouse and cash-and-carry operations, outbound logistics, entry-level HR/hiring support, and other support functions as needed. The successful candidate will be comfortable working in a deadline-driven environment and meeting strict deadlines.

Key Responsibilities

• Coordinate and manage administrative tasks across various departments, ensuring seamless operations.
• Support procurement activities, including vendor communications, purchase order management, and tracking deliveries.
• Assist management in warehouse-related administrative work, maintaining records, and ensuring accuracy and efficiency in processes.
• Provide administrative support for cash-and-carry operations, including transaction reconciliation, customer service, and operational logistics.
• Collaborate with the HR team to support entry-level hiring processes, including scheduling interviews and maintaining candidate records.
• Manage outbound logistics operations, including coordinating shipments, tracking deliveries, and resolving any issues.
• Develop and maintain organized filing systems for documentation and records.
• Collaborate with team members to identify and implement process improvements.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide general office support, including scheduling meetings, preparing reports, and managing communications.
• Perform other duties as assigned to support the organization’s goals and objectives.
  
  

Qualifications

• Proven experience in an administrative or project coordination role.
• Exceptional attention to detail and organizational skills.
• Strong initiative and the ability to work independently with minimal supervision.
• High level of trustworthiness and discretion in handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to multitask and prioritize work in a fast-paced environment.
• Familiarity with procurement, warehouse, or cash-and-carry operations is a plus.
  
  

What We Offer

Competitive salary and 401K benefits package.

• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
  
  

How To Apply

Interested candidates are encouraged to submit their resume.

About LightFire Group

LightFire Holdings, LLC., d/b/a Kanger Wholesale USA, is a high-volume e-cigarette and vapor product distribution company. Since 2014, our company has provided stores and sub-distributors with the best authentic e-cigarette and vapor products. Our two (2) distribution warehouses give us the capacity to maintain one of the largest inventories of hardware and e-liquids in the industry. We ship these great products all over the world using the major shipping companies and freight forwarders. Our close relationship with all major manufacturers insures that we have the latest products at the earliest time. We are often a testing site for new and innovative designs and flavors. What you see on the shelf is often a result of our collaborative efforts to bring to market the best in vape. While our low prices, price match, and return policies attract customers, it is our people who are the cornerstone of our company. Anyone can sell you a product, but it is the service before and after the sale that increases value. We have a competent sales team to assist you in your selection of products. Our dedicated warehouse group ensures timely and accurate shipping. The knowledgeable and friendly customer support team is ready to respond to your every question. The work ethic of our company is truly world class. Our mission and vision is to continue to provide our customers with the best products and services while promoting safe and responsible use. We do not sell to minors. We support the industry’s efforts to educate and assist cigarette smokers to quit smoking. LightFire strives to be an industry leader and trusted partner for years to come.