Deputy County Clerk

Job Summary

Reporting directly to a County Clerk Division Coordinator or Supervisor, responsible for performing clerical duties that support the daily operations of the Williamson County Clerk's Office.

EXAMPLES OF WORK PERFORMED

• Provides direct customer service either in person or on the telephone
• Collects payments for court costs and manages front counter till
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Utilizes legal reference materials to perform research related to current laws and procedures
• Copies, files, and audits invoices
• Enters and verifies data within applicable databases and/or systems
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned
  
  

Vitals Assignment

• Indexes birth, death, and marriage documents
• Issues burial transit permits
• Reviews and downloads state files necessary for accuracy for county records
  
  

ORGANIZATION RELATIONSHIPS

• Reports directly to - County Clerk Division Coordinator or Supervisor
• Direct Reports - No
  
  

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High School Diploma OR equivalent
• One (1) year of clerical experience including cash handling and customer service
• Working knowledge of Microsoft Office Suite
  
  

LICENSES AND CERTIFICATIONS

• N/A
  
  

Preferred Qualifications

• Associate degree in Criminal Justice or related field
• Prior experience working in a legal capacity
• Three (3) years of clerical experience including cash handling and customer service
  
  

EMPLOYMENT TESTING

• Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal background check: Yes
• Motor Vehicle Record check: No
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.