Tenders Coordinator

GENERAL PURPOSE OF THE JOB

Compile and prepare professional proposals globally. Support contract efforts through the review and maintenance of commercial agreements globally.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All employees are expected to be flexible and undertake additional duties commensurate with the overall responsibilities of the job, and that are within their competence, when required.
• Coordinate and prepare global tenders and vendor pre-qualifications ensuring professionally prepared, comprehensive response proposals are submitted within stipulated deadlines.
• Ensure the tendering process is undertaken consistently, in full compliance with both Company process and client instruction and provide interfacing with internal departments to enable submission of comprehensive, accurate, professional proposals within stated deadlines.
• Contribute to process improvements, aligning tender and project processes, working collaboratively with other departments to improve overall processes.
• Review and redline client draft contractual terms including Master Services Agreements, Quotations and other applicable client agreements (including preparation of red line/track change and qualification matrices) for parent company Corporate Legal review.
• Support and participate in the revision of Company global standard terms and conditions of rental, with replication/amendment to suit specific regional entities.
• Ensure Company information resources for all international entities are accurate, continuously reviewed and updated for tendering/pre-qualification purpose.
• Maintain international regional specific generic sales email account distribution lists; provide timely response to Global sales enquiries.
• Data entry support and maintenance of departmental databases, spreadsheets and reports, ensuring accuracy and timely entry of data.
• Submit updated contracts for upload to the contracts database and retrieve contracts, track contract status, and report on upcoming contract renewals or expirations.
• Demonstrate behaviors and attitude which align to and support Shared Core Values.
• Provides input to formulate Workstrings’ policy related to acceptable commercial risks when negotiating commercial terms
• Implement processes to streamline global contract and tender processes
• Plays a key role in coordinating and completing global tenders and contracts which has a significant impact on Workstrings’ business and revenue
• Be involved in determining long-term and short-term business objectives as it relates to the tender process

TECHNICAL SKILLS AND BEHAVORIAL ABILITIES

• Highly computer literate.
• Proficient in the use of Microsoft Office Professional (SharePoint, Word, Excel, Access, PowerPoint and Outlook).
• Ability and willingness to take initiative in learning new technology platforms.
• Pleasant and helpful manner.
• Detail oriented, organized, adept at critical thinking and proactive.
• Able to manage multiple tasks under pressure in a fast-paced environment.
• Excellent communication skills.
• Willingness to take direction and learn new skills.
• Ability to remain positive and effective whilst undergoing changing priorities, environments, task and resources.
• Ability to work independently as well as within a team.

The above statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified; nothing restricts the company’s right to change, assign, or reassign duties and responsibilities at any time or for any reason.