Team Administrator

Do you thrive in fast-paced environments where every detail counts? We’re looking for an enthusiastic, driven, and organized Team Administrator to join our women’s professional soccer club! This role supports our team operations, ensuring that players, coaches, and management can perform at their best on and off the field. The Team Administrator must have exceptional interpersonal skills, embrace feedback and direction, and must be ready to handle challenges with a can-do attitude and a commitment to excellence.

USL Spokane fosters a culture of creativity, entrepreneurial spirit, commitment to staff and community engagement and we are looking for someone to help drive forward our mission:

To establish the world’s preeminent professional soccer club, dedicated to championing our community, athletes, and fans.

The Team Administrator must be able to work regular shifts during the week based upon training schedules, all home games which requires heavy weekend work, flexible hours, extended days, evenings, and holidays. This is a fully in person job working on site.

A high degree of organizational skills and the ability to manage multiple tasks and competing priorities at once is required to be successful in this role. The position also requires the ability to build respectful working relationships and effectively communicate.

Key or Essential Functions

To perform this position successfully, an individual must be able to perform each of the duties listed below.

Administration

• Assist with player onboarding including, but not limited to:
• Assist with onboarding paperwork
• Set up access with the stadium, Spokane Club membership, Team Works, housing, and car registration
• Facilitate entrance physicals
• Conduct airport pickups
• Facilitate car shipment coordination

Training sessions

• Coordinate with coaching staff for preseason training sessions
• Coordinate regular season training sessions, offsite training, and reserve training

Travel

• Facilitate away travel for team, coordinate schedules, hotel, book flights, navigate and communicate flight schedule changes
• Plan and execute all meals during travel including research the most cost-effective meal options and cost-savings measures in each market
• Finalize travel parties and itineraries with coaching staff
• Communicate with all players for travel logistics
• Work directly with flight partners to finalize travel parties including updating manifests, going to the airport to check everyone in and print boarding passes, helping with luggage drop-off and pickup
• Plan offsite training and team bonding opportunities when team is on the road for non-traveling players
• Submit league-required documents pre-match and post-match while team is on the road

Weekly onsite stadium coordination

• Locker room clean up post and pre use
• Restock food table and maintain the food and locker room inventory
• Set up proper gear and equipment for training players
• Daily food deliveries, pickups, set up and clean up

Athlete Support

• Serve as primary person of contact for athlete initial questions, comments, concerns
• Properly assess when questions and concerns need to be directed and elevated to other staff for further support
• Attend weekly meetings with coaching staff and/or player leadership staff to review experience, expectation and plans
• Provide player transportation when appropriate

Additional administrative functions

• Track and monitor partnership trade
• Coordinate meetings with coaches and players for functional groups
• Schedule chaplain time
• Conduct registrations and logistics for tryouts for both teams, including being present at tryouts for check-in, set-up, and tear-down
• Support the Director of Player Experience and Administration with other administrative tasks as needed
• Other duties as assigned

Game Day Operations

• Coordinates all visiting team logistics:
• Hotel setup and teardown before and after arrival
• Coordinated training needs including booking offsite locations
• Transporting equipment to offsite locations
• Conducts gameday setup for visiting team and referees pre-match and post-match which includes a 12-hour workday on game day

• Works in tandem with various members of the USL Spokane team on game day operations including, but not limited to the setup and teardown, support for visiting team, and other support needed to support successful game days.

Minimum Qualifications

• Bachelor’s degree in sports management, business administration, or related field preferred
• Minimum of 2 years applicable experience preferred
• Ability to pass comprehensive background check including a motor vehicle report
• Ability to pass SafeSport training
• Possess and maintain a current and valid driver’s license and maintain legally required insurance
• Previous experience should include:
• Experience working with athletes, coaches, technical staff preferred
• Experience overseeing projects and performing professional administrative functions
• High degree of experience and skill set with computer systems include Microsoft Office, email, and various software systems with the ability to learn new systems quickly

Compensation and Benefits

• Non-exempt position with a range of $21 - $25 / hour
• Eligible for annual discretionary bonus
• Paid vacation policy 2 weeks (prorated first year of employment based on date of hire) and paid sick leave 1 hour for every 40 hours worked.
• Medical, dental, and vision insurance provided with a 75% employer contribution for employee premiums.
• 50% employer contribution for dependent/spouse medical, dental, and vision.
• Employer paid employee life insurance and AD&D.

USL Spokane is an Equal Employment Opportunity Employer.