Administrative Assistant

The Administrative Assistant will play a key role in supporting the office’s administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations.

This is a part time role that is based in our Atlanta, GA office.

Responsibilities:

Office Administration:

• Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression
• Ordering, stocking, inventory, and expense report of office supplies
• Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
• Liaison between building management and MREIS
• Office equipment management
• Manage and answer the main phone line
• Mail pickup and delivery (daily)
• Cleaning up office
• Setup conference room for conference calls and meetings
• Coordinating with vendors for miscellaneous office tasks
• Assisting agents with basic technology needs
• Expense reimbursements
• Coordinating and supporting internal office events

Market Leader Administrative Support:

• Office Competition Support
• Interview scheduling & administrative support
• Miscellaneous tasks

Training Support:

• Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc

Requirements:

• Associate’s degree or higher
• 2+ years relative experience
• Expert knowledge of Microsoft Office
• Ability to work in a fast-paced environment while maintaining attention to detail
• Excellent interpersonal and communication skills
• Exceptional problem-solving skills

Additional Requirements:

The ideal candidate is detail oriented, intelligent, confident, and professional. Must be proactive with the ability to anticipate potential problems and solve them before they occur. This is an entry-level opportunity with potential for career growth within the firm.

MREIS is an Equal Opportunity Employer; employment with MREIS is subject to proven merit, competence and qualifications and will not be influenced by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.