Recruitment Administrator

JOB SUMMARY: Responsible for the supervision of recruitment and application intake for Pulaski County employees and management of pre-employment background checks and drug/alcohol testing.

ESSENTIAL JOB FUNCTIONS:

• Processes each potential new hire ensuring all appropriate pre-employment inquiries are conducted; forwards hiring recommendations to Human Resources Director.
• Conducts background record checks including criminal, traffic /driving, sexual offender, child maltreatment, and adult maltreatment records for applicants for all County departments except the Sheriff’s Department.
• Schedules pre-employment drug and alcohol testing and physicals when required for applicants; ensures appropriate communication of results to hiring department and confidential storage of results.
• Analyze results of pre-employment background checks to make a determination of employment eligibility; makes hiring recommendation to Human Resources Director.
• Sends out a notification to applicants of pending adverse employment action; receives and analyzes any additional information submitted.
• Maintains confidential records of each hiring decision involving background checks or drug and alcohol testing including all pre-employment inquiry information.
• Ensures that the protected health information (PHI) of applicants, employees, and/or other individuals is maintained and transmitted in a secure and legally compliant manner.
• Fields questions, concerns, and complaints regarding PHI security and HIPAA compliance; escalates to the Director as appropriate.
• Ensures compliance with certifications and educational requirements for new hires; obtains and maintains documentation of certifications and educational credentials.
• Oversees the County’s recruiting processes making modification recommendations when necessary.
• Supervises the opening of County vacancies, employment application intake, and job vacancy announcement distribution.
• Reconciles invoices for payment for background checks and pre-employment drug and alcohol testing.
• Maintains files on employees working with Substance Abuse Professionals; schedules return to duty drug/alcohol testing if requested by SAP.
• Assists with the development and maintenance of the Human Resources Information System by ensuring that Human Resources processes are accomplished.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED: Provides direct supervision to one Administrative Assistant and one HR Employment Specialist.

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of modern principles, practices, and methods of Human Resources Administration with an emphasis on recruitment and validation of selection processes.
• Considerable knowledge of current Federal, State, and local laws, regulations, and guidelines governing employment and pre-employment inquiries.
• Considerable knowledge of the requirements of the HIPAA privacy and security rules.
• Considerable knowledge of federal Uniform Guidelines concerning selection procedures.
• Considerable knowledge of recruitment methods and practices.
• Ability to conduct detailed research and prepare comprehensive narrative and numerical reports.
• Ability to establish and maintain effective working relationships with departmental officials, County employees, outside employers, and other governmental agencies.
• Ability to communicate effectively in writing.
• Ability to analyze a wide variety of factors and make interpretations and recommendations.
• Ability to make complex mathematical computations quickly and accurately.
• Ability to attend work regularly and reliably.
• Skill in the operation of a computer.
• Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

• Ability to communicate verbally individually and in groups in person and by telephone.
• Digital dexterity is necessary for keyboard operation.
• Visual acuity is necessary for use of a computer screen.
• Ability to work in a constant state of alertness and in a safe manner.
• Ability to concentrate for long periods of time.

EDUCATION AND EXPERIENCE:

Completion of a bachelor’s degree in Human Resources Management, Public Administration, Industrial Psychology, Sociology, Business Administration, or a related field; considerable experience in the management, development, and administration of selection, recruiting, or employment procedures, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.