Project Manager/Executive Assistant

LECOM Health Millcreek Community Hospital


Date: 2 weeks ago
City: Erie, PA
Contract type: Full time
We are seeking a Project Manager/Executive Assistant to join our growing team where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization and for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity.

The Project Manager/Executive Assistant works within the LECOM clinical services to facilitate, coordinate and monitor project-related activities, goals, and objectives in accordance with requirements. Projects may include grants.

Responsibilities Include

  • Provide project coordination and/or facilitation support for project-related meetings and activities.
  • Prepare for project-related meetings/ activities by conducting scheduling polls, sending calendar invites, creating agendas, and taking meeting minutes.
  • Ensure that all documents, meeting minutes, project resources, etc. are current and uploaded.
  • Oversee the development and implementation plans of the projects and grants in coordination with the Project Director to ensure compliance with targeted timelines.
  • Participate in the development of required documents and required reports (when applicable).
  • Maintain and develop outcome reports and submit analysis to the leadership team.
  • Participates in the development of data collection tools and makes data-driven decisions.
  • Produce reports, presentations and briefs
  • Act as the point of contact between the President and internal/external clients
  • Handle requests and queries appropriately with the highest level of customer service
  • Maintain the President’s professional calendar
  • Undertake the tasks of receiving calls, taking messages and routing correspondence
  • Make travel arrangements
  • Maintain diary, Arrange meetings and appointments and provide reminders
  • Take dictation and minutes and accurately enter data
  • Develop and carry out an efficient documentation and filing system

Requirements

  • Proven experience as a Project Manager and/or an Executive Administrative Assistant, or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office applications and equipment
  • Ability to multi-task and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Bachelor’s degree, not required, however a plus

Work Location: In person

Millcreek Community Hospital, an Equal Opportunity Employer

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