Office Manager

Description

Office Manager

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services, from original content and marketing to distribution and recordings.

Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.

The Role Remix: We are looking for an experienced Office Manager who will be the linchpin of our daily operations in our Downtown San Francisco office. Responsible for overseeing a bustling headquarters with 100+ individuals, you'll navigate the dynamic landscape of HR support, multi-office coordination, and emergency preparedness. From managing company outings to ensuring the smooth flow of daily activities, your positive attitude, organizational prowess, and warm personality will be key to fostering a collaborative and efficient work environment. Dive into a role that involves everything from vendor management to IT troubleshooting, contributing to the success and unity of our diverse teams. If you thrive in a fast-paced setting, enjoy juggling multiple responsibilities, and bring a can-do attitude to the table, we welcome you to make a significant impact as our Office Manager.

Responsibilities

Running Day-to-Day Operations:

• Oversee the daily operations of the headquarters office, providing support to 100+ office-based employees.
• Act as a point of contact for all office-related matters and ensure the smooth functioning of the workspace.
• Manage the weekly catering for staff lunch.
  
  

HR Support

• Assist in daily HR operations, including new hire onboarding, termination processes, etc.
• Collaborate with HR to ensure compliance with company policies and procedures.
  
  

Multi-Office Support

• Provide operational assistance to the New York office, London office, and SF studio, ensuring consistency in processes and procedures.
• Maintain clear communication channels across office locations.
  
  

Emergency Protocols And Training

• Develop and implement emergency protocols and conduct regular training sessions for all employees.
  
  

Company Outings And Events

• Plan, manage, and oversee monthly company outings and happy hours, fostering a positive workplace culture.
  
  

Administrative Tasks

• Update and manage office seating charts, ensuring optimal use of space.
• Track and update company equipment inventory regularly.
  
  

Daily Operations

• Monitor daily attendance and address any attendance-related issues.
• Conduct weekly inventory checks for office supplies, kitchen, and restrooms.
  
  

Mail

• Keep track of daily mail and packages, ensuring timely distribution.
  
  

Executive Support

• Collaborate with the Executive offices to streamline administrative processes.
  
  

Vendor Management

• Oversee and manage relationships with external vendors, including snack vendors, IT support, janitorial services, and more.
  
  

Special Events And Celebrations

• Coordinate birthday celebrations and assist with artist listening meetings, office visits, and signing parties.
  
  

Office Maintenance

• Assist with orders for office plaques, custom framing, and other office-related needs.
• Manage preventative and regular maintenance for appliances.
  
  

General Support

• Provide assistance to all teams with their specific needs, fostering a collaborative and supportive work environment.
  
  

Key Notes For Success

• Minimum 2 years experience in an office manager role.
• Must be able to lift boxes weighing up to 50 pounds across the office for various needs.
• Strong organizational and supply management skills.
• Positive attitude and warm personality.
• Effective delegation and supervision abilities.
• Experience in developing and implementing standards for process improvement.
• Experience with Google Suite.
• Experience with Apple products.
• Experience with Microsoft Office.
• Proficient in inventory control and reporting skills.
• Highly organized with excellent communication skills.
  
  

Compensation: $68,000-80,000/year + benefits + discretionary bonus + profit sharing.

The base pay actually offered will take into account internal equity and also may vary depending on the market location, job-related knowledge, skills, and experience among other factors. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

At EMPIRE, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you are passionate about the music industry, and looking for a challenging role in a fast-paced, innovative environment, apply today. We look forward to hearing from you.

Perks Playlist

• Competitive Compensation Package
• Competitive Benefits Package
• Company Paid Life Insurance, Short-Term Disability, and Long-Term Disability Insurance
• Company Paid Health Savings Account (HSA) Contribution
• Healthcare Flexible Spending Account (FSA)
• Paid Time Off (Holidays, Vacation, and Sick)
• Company 401(k) Plan
• Wellness Resources
• Commuter Allowance
• Cell Phone Allowance
  
  

About EMPIRE: Founded in 2010 by Bay Area native Ghazi, EMPIRE is currently leading through its innovative and progressive approach to the digital music era across its label, distribution and publishing arms.

With its focus on early stage artist development, the San Francisco based company has been instrumental in identifying future icons and launching the careers of both Multi-platinum and Grammy Award winning artists such as Kendrick Lamar, Fireboy DML, Yung Bleu, Migos, Asake, XXXtentacion, and Anderson .Paak to name a few. After this early success, EMPIRE was quickly regarded as a tastemaker in the industry and premier independent record label.

More than a decade in, EMPIRE continues to grow – expanding the Publishing division with a partnership with superproducer Hit-Boy and his Surf Club collective and acquiring Dirtybird Records in 2022 to amplify the Dance arm. EMPIRE has expanded the team throughout the globe on the African continent, Europe, Asia, North America, and South America. With the company and roster excelling at a breakneck pace, EMPIRE has effectively disrupted a stale business model by bringing its energy, expertise, and acumen to its artists and labels.

Through crafting bespoke deals that are always in favor of the artist, EMPIRE is able to form a true partnership with each artist and label on its roster. Coupled with their unique software for analytics, recoupment, and royalties, which is available to every partner, the company offers a level of transparency unprecedented in the music industry.