Executive Director, Purchasing & Auxiliary Services

The Executive Director of Purchasing and Auxiliary Services is a strategic leader responsible for overseeing the procurement, equipment and contract management, and auxiliary service functions of the organization. This role involves developing and implementing purchasing policies and procedures to ensure cost efficiency, compliance, and alignment with organizational goals. The executive director manages vendor relationships, negotiates contracts, and ensures high-quality service delivery across auxiliary operations, such as, food services, or other support services. A successful candidate demonstrates strong leadership, analytical, and communication skills, with the ability to foster collaboration and drive operational excellence in a dynamic environment Minimum Qualifications QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions EDUCATION and/or EXPERIENCE: Required

• Bachelor’s degree (B.A.) Note: Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as SACSCOC.
• Experience in procurement and inventory control.
• Two years supervisory experience.
• Computer Related skills.

Preferred Qualifications

• Experience in governmental procurement.

Essential Duties

• Assist and advise college personnel in planning their equipment purchases.
• Ensure all purchasing for the college is in compliance with N.C. General Statutes, State Board Code, Forsyth Technical Community College policies and procedures and any other applicable regulations or requirements.
• Evaluate all contracts and agreements entering the college to ensure compliance with institutional policies, legal standards, and financial objectives.
• Analyze contract terms to identify potential risks, ensuring clarity, accuracy, and alignment with the college’s strategic priorities and operational needs.
• Maintain detailed records of equipment budgets, inventory, and expenditures by division and department to ensure accurate tracking and compliance.
• Process all requisitions and purchase orders for equipment, coordinate tagging, and maintain inventory records to support operational efficiency and accountability.
• Coordinate and oversee the annual physical inventory of equipment, ensuring accuracy and alignment with institutional policies.
• Facilitate the disposal of property in accordance with N.C. General Statutes and applicable regulations, ensuring proper documentation and compliance. Secure services for the repair and upkeep of college property to ensure functionality and safety.
• Review purchase requisitions and collaborate with vendors to gather essential information on pricing, availability, and delivery timelines for products and services.
• Determine the most effective method for procurement, such as direct purchase or competitive bidding, to meet the institution’s needs efficiently.
• Prepare and distribute purchase orders, bid requests, and related documentation in alignment with procurement policies.
• Analyze bid proposals, negotiate terms, and award contracts within budgetary and authority constraints.
• Track and document purchases, costs, delivery schedules, product quality, performance, and inventory to ensure accurate and organized records.
• Collaborate with quality control personnel, users, and vendors to address defective or substandard goods and services, identifying root causes and implementing corrective actions.
• Work with state agencies to ensure adherence to equipment and purchasing regulations specific to Forsyth Tech.
• Oversee the Purchasing Card (P-Card) Program, ensuring effective administration and compliance with organizational guidelines.
• Other duties as assigned

Supervisory Responsibilities:

• Directly supervise employees in the Purchasing & Auxiliary Services Department.
• Provide leadership of assigned team, lead efforts in recruitment, interviewing, and training employees, plan, assign, and direct departmental work.
• Coordinate interdepartmental goals to ensure alignment with college goals and vision.
• Coach and provide ongoing performance feedback to employees, set realistic and measurable performance goals and ensure employees have appropriate professional development

At Forsyth Technical Community College, equity is grounded in a culture of belonging. We will intentionally design the college experience to ensure each learner has what they need to be successful. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will need to regularly operate and use computers, phones, and other electronic equipment.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office and/or campus to attend meetings/ classes and to access files, machinery or other job-related tools.
• The employee may need to lift and/or move equipment, tools, or paperwork up to 25 pounds.
• The employee may need to position themselves by reaching, stooping, kneeling, or crouching to adjust or collect equipment and/or supplies.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Workplace Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee will occasionally work near moving mechanical parts.
• The employee will occasionally work in high, precarious places and in outside weather conditions.
• The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, and risk of electrical shock and vibrations.
• The noise level in the work environment is usually moderate.

Posting Detail Information

Open Date 12/02/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicants If you have trouble, please call HR at 336-734-7302. AA/EOE.