Human Resources Assistant

LOCATION | Austin, TX

REPORTS TO | Human Resources Generalist

JOIN OUR TEAM!

We’re looking for more than an ‘employee’. We’re looking for high impact individuals; someone as passionate about customer service as we are. Creative problem solving is encouraged and cultivated. Our team is made up of individuals who believe in strong, collaborative relationships and who share our conviction that everyone should be inspired by the mission. We want someone who can get behind that vision, who celebrates a team approach and is motivated by assisting our teams and positively impacting our communities. If that describes you, there’s an exciting career that awaits you here.

WHAT WE’RE AFTER…

An established, full-service architecture, engineering and interior design firm with a corporate office environment seeks a Human Resources Assistant with skills to provide support to the firm and leadership team.

Excellent communication skills and the desire to work in a collaborative, growing company, performing a variety of tasks to support our teams in Austin, San Antonio and Houston. Candidates must be able to prioritize and execute multiple tasks, be data driven, have strong proofreading capabilities; and solve problems in a team environment.

HOW YOU WILL MAKE AN IMPACT AT O'CONNELL ROBERTSON….

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains files for and delivers celebratory information for staff calls and marketing.
• Provides clerical support to the HR department.
• Assists with payroll functions including, but not limited to, timesheet approval, answering employee questions, and reviewing data for accuracy.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation, including I-9s and E-Verify.
• Assists with administrative tasks involved with onboarding and offboarding employees.
• Assists with employee exit meetings.
• Assists with planning and execution of special events such as benefits open enrollment.
• The understanding and ability to work within an HRIS software.
• Performs other duties as assigned.

WHAT IT TAKES TO BE SUCCESSFUL IN THIS ROLE...

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite
• Intermediate proficiency with Microsoft Excel.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS).
• Prior Human Resources experience and data entry experience desired.
• A teamwork approach and attitude.

We’re looking for passionate, driven self-starters. Beyond that, you’ll need…

• Associate’s degree or above in related field preferred.
• Prior related office experience required, human resources or administrative experience preferred.

WHY US?

That’s easy. O’Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, excellent compensation and benefits, and a team culture that enthusiastically supports personal and career development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends.

EEO STATEMENT:

O’Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law.