Donor Coordinator

About Foundation for Women Warriors: We are a long established, dynamic organization with a collaborative culture committed to excellence. We are committed to enriching the lives of our women veterans and their children by addressing the top four needs of women veterans: housing, childcare, jobs, and education.

Our Mission is to serve women veterans and their children so that their next mission is clear and continues to impact the world. We enhance the economic and personal development of women veterans through emergency financial assistance, childcare assistance, essential items, and professional development workshops.

Job Title: Donor Coordinator

Location: Vista, CA

Employment Type: Full-time

Salary: $21-$25/hour

Position to Whom Job Reports: Impact Manager

Benefits: Health Reimbursement Account, Paid Time Off, Paid Holidays, 401k, Tuition Reimbursement

Position Summary

The Donor Coordinator will play a critical role in stewarding donors as well as maintaining our donor database. The individual will also assist with a variety of administrative duties, events, procurement, and distribution functions, as needed. This position focuses on strengthening connections with current and prospective donors and ensuring consistent communication to build long-term support for the organization.

Key Responsibilities

Gift Processing (40% of time)

• Process incoming gifts, including in-kind, and ensure that gifts and donor information are accurately recorded.
• Maintain an up-to-date database of donor information, including updating donor records, compiling biographical information, data entry, and pulling reports/queries.
• Maintain database accuracy and works on various clean-up projects.
•  Pull reports from databases such as Little Green Light and other giving platforms.
•  Ensure accuracy of gift batches as needed with Operations Manager and Impact Manager Coordinate donor mailings, including direct mail appeals.
• Track engagement activities and analyze donors giving patterns to increase donor retention, upgrading, and conversion rates.

Donor Engagement (25% of time)

• Develop and execute donor recognition plans to ensure supporters feel valued and engaged.
• Conduct individual donor stewardship including acknowledgement letters, thank you cards, donor appreciation gifts, and other communications via phone and email.
• Build and maintain relationships with current and prospective donors through regular communication and personalized outreach.

Fundraising & Event Support (20% of time)

• Assist in planning and coordinating donor appreciation events and campaigns.
• Coordinate logistics for fundraising events, such as local and national house parties, donor cultivation events, and annual fundraisers.
• Represent FFWW at outreach and community events and site visits with stakeholders and partners as needed.
• Support the creation and implementation of annual fundraising strategies.
• Collaborate with the marketing team to create donor-centric materials, including newsletters, appeals, and impact reports.
• Monitor fundraising metrics and provide regular reports on progress toward goals.
• Research and identify potential grant opportunities or major donors to support program growth.

Administrative and Strategic Tasks (15% of time)

• Perform regular cleanup of databases and mailing lists.
• Provide reports from databases and event registration platforms.
• Provide registration and logistics support.
• Make and maintain calendar appointments for key staff members and projects.
• Prepare meeting materials and coordinate scheduling of office visitors.
• Assist in updating standard operating procedures manual.
• Maintain secured, clean, and organized office spaces at all times.
• Represent FFWW at outreach and community events and site visits with stakeholders and partners as needed.
• Stay informed about trends in fundraising and nonprofit partnerships to identify new opportunities.

Qualifications

• Education: Bachelor’s degree in Nonprofit Management, Communications, Business, or related field (or equivalent experience).
• Experience: 1+ years of experience in partnership development, donor relations, or nonprofit fundraising.
• Proven ability to build and maintain strong relationships with donors and partners.
• Willingness to travel occasionally for partner meetings or donor events.

Skills & Attributes:

• Excellent written and verbal communication skills, including the ability to craft compelling proposals and donor correspondence.
• Strong organizational and project management skills.
• Proficiency in donor management systems (e.g., Little Green Light) and Microsoft Office Suite.
• Knowledge of fundraising strategies and nonprofit best practices.
• High degree of professionalism and attention to detail.
• Self-motivated and able to work independently and as part of a team.
• Passion for the mission and values of Foundation for Women Warriors.

Foundation for Women Warriors is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, religion, pregnancy, marital status, affectional or sexual orientation, gender identity or expression, genetic information, disability, nationality, sex, veteran status, or any other characteristic protected by federal, state, or local law. In addition, FFWW will provide reasonable accommodation for qualified individuals with disabilities.