Executive Assistant

Reporting to the President and Chief Executive Officer, this position is responsible for providing administrative support to the President to successfully carry out the duties and responsibilities of the position and to ensure the smooth and efficient operation of the hospital administrative office, including coordination of secretarial coverage. This position performs a variety of highly confidential and technical duties requiring the exercise of initiative and independent judgment. Schedules meetings, takes minutes and responds to patient, visitor, physician and management inquiries, and regularly interprets and applies laws, rules, policies and written instruction.

Qualifications

• Three years' experience in an Executive Assistant role reporting to a Chief Executive Officer in a healthcare setting preferred.
• Bachelor's degree preferred.
• Skills in business correspondence, use of correct language/grammar, spelling and punctuation, modern office practices and procedures, record-keeping systems and office equipment operations.
• Proficient with Word Perfect, Excel, PowerPoint, Outlook and other software programs, as applicable.
• Ability to take and transcribe minutes and compose memos.
  
  

Reporting to the Vice President of Business Development & Marketing, this position provides administrative and project management services to the Vice President of Professional and General Services and the Vice President/Chief Financial Officer. Responsible for a wide range of duties, to include managing the executive’s schedule; acting as his or her representative in dealings with third parties; prioritizing and handling correspondence; researching and handling special projects; and arranging board of directors or community facing meetings with Board membership. This person uses initiative and independent judgment when performing all required duties .

Ability to meet all job & physical requirements as outlined in job description or as agreed through a workplace accommodation.

Education/Training/ Experience

• Associates degree in business or related field, or five (5) years’ direct experience in lieu of degree.
• Proven experience in an administrative role supporting a C-Suite leader: Three (3) years required.
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Exceptional customer service skills with a professional demeanor
• Ability to handle sensitive information with confidentiality
• Strong organizational skills with the ability to prioritize tasks effectively
• Experience in project coordination preferred
  
  

Certifications/Licenses

• None.