Executive Assistant to the Comptroller

About the Office of the Comptroller

The Office of the Comptroller oversees the Commonwealth’s financial systems, promoting integrity, mitigating risk, and providing accurate reporting and promoting transparency to illustrate the financial health of Massachusetts. The Office is an independent and non-partisan department of the Commonwealth. As stewards of the public trust, we aspire to inspire confidence by maintaining our core principles: clarity, integrity, and accountability. The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.

Position Summary

This position is the Executive Assistant (EA) to the Comptroller of the Commonwealth, who is appointed by the Governor to lead the Office. CTR is seeking qualified candidates for consideration to fill this single full-time (37.5 hours/week) role. The Executive Assistant also supports the Chief Operating Officer (COO) of the Office, who is the most senior leader reporting to the Comptroller. This support encompasses daily activities that ensure executive operations run efficiently, including but not limited to scheduling, calendar management, correspondence, and communications. The Executive Assistant frequently interacts with CTR’s Senior and Leadership teams. In addition, because the Office of the Comptroller has a statewide role working with more than 150 departments, the EA will interact with multiple staff and management across the Commonwealth, including Cabinet-level officials, elected officials, and staff at all levels. In addition, the EA provides more limited support to a small group of senior leaders who report to the Comptroller and the COO. This position demands excellent communication and writing skills, impeccable attention to details, strong ability to multitask with accuracy, and exceptional interpersonal skills that foster collaboration and build relationships across the Office and with CTR external partners.

Specific Duties

The specific duties of this position include but are not limited to the following:

• Manages scheduling for the Comptroller and COO, including but not limited to scheduling meetings, calls, and conferences.
• Responsible for managing, reviewing, creating, and distributing CTR Executive correspondence as directed.
• Manages agendas, mail, email, and other CTR executive logistics.
• Performs administrative and office support including file management, content workflows, and database management.
• Actively manages data related to key contacts at more than 150 agencies.
• Coordinates and attends key team and public meetings as required.
• Exercises discretion and maintains professionalism and confidentiality with all materials.
• Performs other projects and work, as assigned.

Capabilities and Attributes

This position requires a motivated self-starter with the following capabilities and attributes:

• excellent communication skills
• impeccable attention to detail
• superior time management
• proven ability to multitask with accuracy
• ability to contribute and work productively as part of a team and equally as an individual contributor
• positive attitude
• capacity to remain flexible and learn new standards and guidelines as necessary; and
• ability to work well under pressure.

Salary Range:

$85,000 - $105,000. This position is a management level V. Salary is commensurate with experience.

Comprehensive Benefits Package:

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. CTR is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week, and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process. This position may be eligible for the federal Public Service Loan Forgiveness (PSLF) program administered by the Federal Government.

CTR Hybrid-Work Model

CTR operates under a Hybrid work model. Under this policy, employees are currently required to work a minimum of four business days per month (two set by management and two set by the employee) on-site at CTR’s Boston office and may work remotely the remainder of the time at a location approved by their supervisor, so long as they comply with the requirements of the telework policy. Under this policy, all employees must be able to report to the Boston office with little or no notice, even including the same workday should an exigent circumstance arise. Therefore, a reasonable proximity to the office is necessary. CTR does not reimburse for employees to travel to the office. This position may also require more time in the office than the general requirement; for example, for coordinating major meetings on-site.

Commitment to Diversity:

CTR is committed to building a diverse staff at all levels across its entire agency. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. CTR is an Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Application Process:

The Office of the Comptroller encourages interested candidates that meet the minimum entrance requirements and qualifications to apply for this position. Interested candidates must submit their materials electronically, by E-mail no later than 5:00 pm, on January 23, 2025.

• a cover letter;
• resume.

• a writing sample;
• three professional references.

Please include position title and posting number (FY25-016) in the subject line of your submission. Your application package should be submitted to: [email protected].

Required Background Check – Including Tax Compliance:

CTR requires a background check on all prospective employees as a condition of employment.

This background check includes:

• a Criminal Offender Record Information (CORI) check,
• Commonwealth Department of Revenue state tax compliance.