Administrative Support Assistant II

Job Summary

Under the guidance and supervision of the CHHS ASM, the CHHS HR and Financial Analysts, Department Chairs, and CHHS Coordinators, the Admin Support Assistant provides general administrative support to the College of Health and Human Services (CHHS). The incumbent will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including financial data entry and purchasing form completion, communications, scheduling assistance, general record keeping, and providing admin support in non-sensitive personnel matters. The role also involves providing customer service for its constituents: faculty, staff, students, and the public-at-large.

Key Responsibilities

• Financial Data Entry & Purchasing Support: Under the guidance of the ASM, CHHS Lead Financial Analyst and/or CHHS Financial Coordinator.
• Customer Service & Faculty Support: Provides customer service to students, faculty, administrators, and the public, including answering phones and greeting Department visitors.
• Class Scheduling Support: Assists Chair/Director in tracking faculty schedule availability and preferences.
• Inventory Control: Assists Department by entering data into inventory of office equipment and supplies.
• Personnel Administration Support: Provides administrative support for the recruitment process of faculty, staff, student assistants, and independent contractors per CSULB/CHHS policies and procedures.

Knowledge Skills and Abilities

Knowledge of various Microsoft Products, including Microsoft Office. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination.

Education and Experience

• Equivalent to three years of administrative support experience required.
• General administrative experience, including purchasing and managing a budget preferred.
• Microsoft Excel experience preferred.
• Experience with PeopleSoft and Sharepoint preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CHHS Administration

Classification

Administrative Support Assistant II

Compensation

Hiring range: $3,680 - $4,332 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: $3,680 - $5,417 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted.

Application Procedures

Complete the CSULB Online Employment Application. Ensure all sections are filled out completely and accurately to meet the minimum qualifications for this position.

Additional Information

A background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer committed to promoting diversity in all areas of the campus community.

Accommodation

We provide reasonable accommodations to applicants and employees with disabilities.

Out of State Employment Policy

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside the state of California.