Project Coordinator

The Project Coordinator position’s primary responsibility is to provide quality administrative and staff support for the sales team. It is a highly visible role, responsible for coordinating activities and ensuring timely flow of information within the Sales Team.

The candidate must independently manage multiple tasks and projects with competing priorities and deadlines, organize and maintain administrative processes within the sales team, maintain a high level of confidentiality, and anticipate the needs of the team and react accordingly.

Duties/Responsibilities:

• Provide administrative communications and organizational support to all levels of the sales team.
• Act as a liaison with other departments and external partners and/or vendors.
• Attend meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up on tasks.
• Coordinate hospitality for meetings – including ordering lunches and anticipating needs for meetings.
• Handle all information professionally – including sensitive and confidential information.
• Expense report preparation and management.
• Review distributions for errors.
• Maintain general and electronic files, manage CRM/Salesforce. Ongoing cleanup to ensure data accuracy as requested by management.
• Field potential client calls direct to the appropriate salesperson and enter new leads into the CRM from our website, phone calls, etc.
• Proactively identify and escalate challenges related to contract requests.
• Maintain online vendor accounts.
• Create and develop reports and visual presentations utilizing Microsoft PowerPoint, Visio, or other software. Experience in Salesforce and HubSpot is a plus.
• Data entry work as assigned.
• Perform other related tasks as assigned.

Requirements and Preferred Experience:

• Minimum of 2 years of experience in a support role within a high-volume, fast-paced sales environment.
• Strong collaboration skills, both internally and externally.
• Ability to build relationships with the sales team.
• Professional presentation skills, and excellent written and verbal communication skills.
• Ability to work independently and within a team on special, nonrecurring, and/or ongoing projects.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to work under pressure and perform multifaceted projects in conjunction with daily activities.
• Excellent attention to detail is a MUST.
• Ability to provide excellent customer service, presenting a friendly and welcoming demeanor.
• Demonstrated ability to interact and communicate effectively with all levels of the organization, clients, and staff.
• Strong typing, writing, proofing, and editing skills.
• Extensive experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Calendar.

Education:

• Bachelor's degree or equivalent experience preferred.

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The associate is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.
• Must be able to lift and/or move up to 20 pounds occasionally.
• Working extended hours, including evenings and weekends may be required.

Additional Requirements:

• Must be 21 years of age.
• Must have a valid driver license.
• Must pass drug screen, criminal background check and driver’s license check.

Perks and Benefits:

• Medical, Dental, and vision coverage
• 401(k)/Roth with company match
• Work-Life Balance: PTO (Paid Time Off), paid holidays, and balanced work schedule

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Flexible schedule
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Compensation Package:

• Hourly pay
• Overtime pay

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person