Executive Assistant

Job Summary:

The Executive Assistant will perform administrative and office support activities for our Executive Leaders for our Chandler, AZ facility.

Essential Functions:

• Proactively manage Outlook calendar and regularly perform schedule maintenance
• Schedule internal and external meetings
• Manage mail and package delivery
• Coordinate appropriate materials for meetings, appointments and presentations
• Coordinate complex global and domestic travel arrangements; may involve organizing multi-city travel schedules/itineraries, and travel documents (Visas, passports)
• Compile, create and maintain various reports, databases and charts using software applications
• Partner with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism
• Train and mentor other Administrative Assistant employees
• Any other task assigned by supervisor or management
  
  
  

Non-Essential Functions :

• Identify opportunities to improve and streamline the quality and efficiency of work and aid management in the implementation of organizational change
  
  
  

Minimum Qualifications :

• Experience : Five (5) or more years of experience supporting an executive level position(s)
• Knowledge : High level MS Office proficiency (Outlook, Word, Excel and PowerPoint), ability to edit Word/PPT documents
• Skills/Abilities : Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals, keeps information confidential and always remains professional.
• Education/Certification : Two-year degree or equivalent, Bachelor’s degree preferred
  
  
  

Preferred Qualifications :

• Executive or senior level administrative /project management experience in a business environment
  
  
  

Working Conditions :

• Standard office environment
• Work requires substantial visual concentration on detail
• Working conditions are normal for a manufacturing environment
• Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
• May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
• Flexible and willing to work overtime outside of typical office hours if necessary
  
  
  

Standing:5% *percentage is approximate and may vary depending on work task

Sitting:95% *percentage is approximate and may vary depending on work task

Lifting (in pounds): up to 25 pounds

Pushing (in pounds): up to 25 pounds

Mental/Visual: use of computer and basic office equipment

Workspace: cubicle/desk

Crane Co. reserves the right to change or assign other duties to this position. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of accountability and responsibility. These descriptions should not be considered to be all-inclusive listings of work requirements. Crane Co. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, physical or mental disability, pregnancy, medical condition, genetic information, or U.S. military or veteran status or any other characteristic protected under federal, state, or applicable local law, in recruiting, hiring, training and promoting.