University Ministries Assistant

The University Ministries Assistant will further the disciple-making mission and strategy of Spiritual Life by providing general administrative support and ministry coordination for the Spiritual Life Office and support for the Spiritual Life staff designated below by performing the following duties.

Essential Duties and Responsibilities

• Provides administrative support for the Director of Discipleship, Director of Digital Ministry, Assistant Director of Discipleship, Athletic Chaplain, and discipleship staff, including but not limited to calendars/scheduling, clerical assistance, correspondence, meeting/agenda preparation, etc.

• Assists with Spiritual Life (SL) ministry processes, functions, and projects.

• Assists in ministry project management through logistical coordination and support of ministry events such as SL groups, SL retreats, and SL conferences as well as coordination of scheduling for marketing and publicity, etc.

• Provides logistical support for North American Mission Board (NAMB) partnership service projects by working directly with and supporting NAMB personnel.

• Provides administrative assistance for SL events including scheduling of space and on-campus services by working with conference and events, Facilities, Safety Services, Provider, and any vendors outside of CBU.

• Develops/maintains databases, tracks data and other metrics, assists with assessment initiatives, and maintains online ministry job postings through Handshake.

• Participates in Spiritual Life, University Ministry, Discipleship, and marketing staff and planning meetings.

• Works closely with Spiritual Life Media Assistant to track and report marketing goals.

• Executes credit card reconciliations, requisitions, reimbursements, work orders, online purchasing orders, and cash advances.

• Assists Office Manager in maintaining staff computer inventory, keys, badge access, and equipment maintenance.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete work assignments.

Other Knowledge Skills and Abilities

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
• Strong organizational skills and detailed oriented.
• Ability to maintain confidentiality.
• Excellent telephone courtesy knowledge and experience.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience

High school diploma or general education degree (GED) or equivalent; or one to three months related experience and/or training; or equivalent combination of education and experience.