Collateral Specialist

POSITION PURPOSE

Responsible for ensuring the protection of all collateral which includes, accurate and timely recording of collateral documents, safekeeping of original documents, and release of collateral upon payoff of loan, all within required regulations and guidelines.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Organize, file, maintain and track all Consumer and Commercial collateral documentation.
• Timely processes collateral documentation to ensure the bank obtains priority lien position
• Reviews documents for accuracy prior to recording of lien
• Ensures the safekeeping of original loan and collateral documents in fireproof file cabinets
• Processes Letters of Guarantee for insurance companies.
• Processes Dealer Draft requests
• Maintains excel spreadsheet and reconciles all Note Receivables against borrowing base monthly
• Sets up individual tracking for each property by item key number on large commercial loans
• Processes UCC continuations, terminations and Lien releases and Mails Paid in full (PIF) letters and titles to customers
• Works UCC alerts timely and alerts the Loan Officer and management of any issues that could impact our lien or our lien position
• Processes internal and external customer’s telephone, mail, e-mail, and requests regarding the existing Real Estate, Commercial and Consumer Loans
• Responsible for following up on outstanding collateral exceptions and reaching out to the lending staff for assistance on documents that are needed to secure our collateral
• File and maintain al incoming titles and white slips and other collateral documentation
• Follows all compliance policies and procedures
• Performs other duties as assigned, tasks and special projects as required, assigned, or directed.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this job description amended at any time.

SUPERVISORY RESPONSIBILITIES:

This role does not have supervisory duties.

QUALIFICATIONS

Education/Certification: High School Diploma or GED. Three plus years Mortgage, Consumer and Business loan servicing and/or collateral handling preferred.

REQUIRED KNOWLEDGE: Spreadsheet software and Word processing software, General filing systems, Knowledge of applicable bank mainframe systems

SKILLS/ABILITIES: Good attention to detail, Good multi-tasking skills, Good interpersonal, oral, and written communication skills, Good PC skills (Microsoft Office, Excel, Word, and Outlook), Tact in dealing with customers and associates, Light typing, moderate to heavy computer input, Very organized

Monday - Friday: 8:00 AM - 5:00 PM