Office Specialist

Position Information

• Working Title - Office Specialist
• Job Type - Full Time
• Posting Type - City Employees Only
• Number of Vacancies - 1
• Department - POLICE
• Division - POLICE DIVISION
• Requisition Number - 2025019
• Number of hours worked per week - 40
• Work Schedule - Monday-Friday,
  Hours; 8:00 am – 4:30 pm
  Subject to change based on the needs of the Department
• Work Site Location - Chesapeake, VA
• Position Driving Requirement - O - Occasional
• Pay Grade - GE03
• Pay Basis - Semi-Monthly
• Advertised Salary - $36,014 minimum starting salary
  [Starting salary may be higher based on experience]

Job Description

The Police Department’s Second Precinct is seeking a detail-oriented individual who enjoys providing quality service while ensuring accuracy of all aspects of their job.

A successful candidate will be performing the following administrative functions:

• Performs specialized office procedures such as taking and transcribing dictation or meeting minutes, typing documents, correspondence, technical and statistical reports, data for publication, or coordinating contracts.
• Makes appointments and arranges meetings; answers routine correspondence for supervisor independently; processes mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; assists with special mailings; prepares and distributes information packets; assists with daily operations as directed.
• Establishes and oversees maintenance of files/records for area of responsibility; processes permits; maintains supply/equipment inventory.
• Interacts with other departments, clients/customers, and the public by telephone, radio, or in person; provides information, directs individuals to appropriate personnel, or takes and relays messages, or receives, logs and processes complaints.
• Assists with planning, coordination, and implementation of special events/programs; schedules meetings rooms and appointments and prepares work schedules and agendas.
• Compiles data and prepares specialized reports; assists with presentation of data as directed.
• Performs data entry, filing, faxing, telephoning, photocopying, and/or processing of assigned information.
• Develops and maintains access databases for coworkers; provides assistance with computer software.
• Performs other related duties as assigned.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.

Required Qualifications

• Vocational/Educational Requirement: Requires a high school diploma or GED/HSE and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
• Experience Requirement: In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.
• Special Certifications and Licenses: Requires a valid driver’s license and driving record in compliance with City’s Driving Standards.
• Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

• Experience with the Microsoft Suite, including Excel and Word.
• Prior experience working in a law enforcement or legal setting.

Professional References

Please provide contact information for professional references.

• Minimum Requests - 0
• Maximum Requests - 4