Compliance & Contracts Specialist

Job Summary

The Compliance Specialist will oversee the lifecycle of contracts related to financial transactions, from initial drafting to execution and compliance monitoring. This role includes ensuring contracts align with regulatory requirements, conducting risk assessments, managing document control, and supporting contract-related inquiries. The ideal candidate has experience in contract management, a solid understanding of financial transaction principles, strong organizational skills, and attention to detail.

Key Responsibilities

Contract Compliance & Monitoring

• Draft, review, and negotiate contract terms and conditions related to financial transactions, including transfer orders and purchase and release agreements.
• Collaborate with legal, finance, and compliance teams to ensure contracts are compliant with regulatory standards and meet organizational objectives.
• Track key contract dates and notify relevant parties of upcoming actions or deadlines.
  
  

Documentation and Record Management

• Manage and organize all contract-related documents, maintaining a secure, centralized repository for easy access and retrieval.
• Ensure accurate and up-to-date documentation is maintained throughout the contract lifecycle, including amendments, approvals, and terminations.
  
  

Financial Analysis and Reporting

• Collaborate with accounting and finance teams to reconcile contract terms with actual financial transactions, ensuring accuracy in financial records.
  
  

Contract Negotiation Support

• Assist in negotiations with external parties, providing guidance on acceptable terms and identifying potential risks or issues.
• Liaise between clients and external counterparties (i.e., custodians) to facilitate smooth and timely contract negotiation and execution.
  
  

Policy and Process Improvement

• Contribute to developing and continuously improving contract management policies, procedures, and best practices.
• Develop templates and checklists to streamline the contract review and approval process.
  
  

Client Communication and Support

• Serve as the primary point of contact for contract-related inquiries, providing timely and accurate information to the team and clients.
• Support cross-functional teams by interpreting contract terms, answering questions, and resolving issues related to financial transactions.
  
  

Regulatory Compliance and Due Diligence

• Ensure all contracts adhere to relevant laws, industry regulations, and internal compliance standards, conducting due diligence as required.
• Keep updated on regulatory changes that may affect contract terms and advise relevant departments on necessary adjustments.
• Conduct risk assessments on contract terms and financial obligations, identifying any potential compliance or financial risks.
  
  

Qualifications

• Preferred, but not required - associate or bachelor’s degree in business administration, finance, law, or a related field (certifications in contract management, such as CPCM, or paralegal certification preferred).
• 3+ years of experience in contract administration, finance, legal, or a related field, with a focus on financial transactions.
• Strong understanding of contract law, financial principles, and regulatory compliance requirements.
• Proficiency in contract management software and documentation tools.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple contracts simultaneously.
• Strong communication skills.
  
  

Key Skills

• Contract drafting, review, and negotiation
• Regulatory compliance and risk assessment
• Documentation and record management
• Client communication and collaboration
• Detail-oriented with strong organizational skills