Administrative Assistant II

Seeking a highly organized and proactive Administrative Assistant II to join our team at EA Engineering, Science, and Technology. This individual will provide comprehensive administrative support, contributing to the smooth day-to-day operations of our office. The ideal candidate will have excellent communication skills, be detail-oriented, and have a positive attitude.

Specific Duties:

• Coordinate office events, order office supplies and maintain inventory levels, order field supplies, manage shipping and receiving, and assist with office IT needs.
• Provide editorial and formatting support for proposals, project reports, deliverables, marketing materials, and correspondence.
• Assist with project administration, including tracking financial information, conducting vendor research, setting up vendors, updating schedules, and handling procurement tasks.
• Support team members with administrative tasks such as timesheets, expense reports, and onboarding of new employees.
• Assist in the creation and submission of marketing and business development proposals, including graphic design and layout.
• Schedule and coordinate meetings, appointments, and conference calls.
• Handle general office duties including answering phones, managing emails, and sorting mail.
• Perform other administrative tasks as needed to support the office and project teams.

Qualifications:

• Minimum of a high school diploma required, some college coursework or a college degree preferred.
• Administrative experience in an office environment is preferred.
• Strong written and verbal communication skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive and flexible approach to work, with the ability to adapt to changing priorities.

What We Offer:

• 401k with Employee Stock Ownership Plan (ESOP)
• Competitive Salary
• Low deductible health coverage for you and your family through Medical, Dental and Vision plans
• Generous paid-time-off policy
• Paid volunteer time
• Tuition reimbursement
• Professional Development
• Healthcare and Dependent Care Flexible Spending Accounts
• Employee wellness program

EA Engineering, Science, and Technology, Inc., PBC is a 100% employee owned, public benefit corporation that provides environmental, compliance, natural resources, and infrastructure engineering and management solutions to a wide range of government and industrial clients.

Why Join EA? At EA, our core values are openness, balance, and challenge and we strive to improve the quality of the environment in which we live, one project at a time. Our professional, team-centric culture promotes collaboration and flexibility and allows employees to guide their own career development path. To that end, we provide training and coaching to support ongoing development for our project managers and consulting engineers.

Accommodation Information: If you are interested in applying for employment with EA and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.