Administrative Specialist II

Job Duties:

We are seeking a positive dynamic innovative and experienced individual to collaborate with the Recreation Center Coordinators. Someone who can promote and demonstrate the department’s Cultural Foundations of Professionalism, Accountability, Respect, Integrity, and Citizenship.

RECREATION CENTER ADMINISTRATIVE SPECIALIST II will provide administrative support to the recreation center (Member Services, Recreation Services, Aquatics, Fitness and Wellness) coordinators. This individual will develop consistent protocols, standardized hiring and onboarding practices and assist with the review of unit policies and procedures. Developing communication strategies, ensuring goals are met and providing statistical analysis for decision making will be pivotal to the overall success of the team.

Duties and responsibilities include but are not limited to:

Analytical Skills

• Assist in the development and oversight of unit goals, Business Plans, cost recovery, and customer service initiatives
• Review, interpret, revise, and disseminate policy and procedure information to recreation center units
• Author narrative and statistical reports with supporting justification for decision making
• Assist with tracking unit revenues and expenditures for budget reconciliation
• Compile, analyze and assimilate data from multiple sources for budget and monthly reports
• Evaluate processes, recommend efficiencies, and develop tracking mechanisms

Facilitation & Collaboration

• Establish an effective rapport with internal and external contacts, collaborate with work units and serve as a liaison on committees and teams
• Serve as a liaison with P&R Human Resources for hiring consistencies and processes

Administrative Support

• Utilize ActiveNet database for researching membership accounts, activities, scan information and revenues
• Provide administrative support for records retention, SharePoint, contract oversight, staff training records and asset management
• Utilize PowerBI, Oracle and InSITE databases for tracking revenues, expenditures, and statistical analysis
• Solicit quotes, create purchase orders and requisitions, and process invoices
• Provide procurement guidance and assistance to units
• Assist with scheduling and securing department travel for professional trainings
• Research applicable policies and practices for responses to citizen and department inquiries
• Serve as the Freedom of Information Act (FOIA) liaison for Programming and Operations
• Serve as an Alpha I employee and immediate back-up for emergency operations

Our Commitment

Work with the best - work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents – regardless of their physical, social, and economic circumstances – can access our programs. By providing enriching and memorable lifelong experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents.

Are you…

• Able to keep a positive attitude and foster excellence through your actions, words, and appearance?
• Personable and genuine with your communication- both written and verbal?
• Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard?
• A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability?
• Able to find opportunity in challenges, no matter how difficult, finding creative solutions?
• Able to model sustainable practices to ensure an environmental conscious and productive culture?

THEN WE WANT YOU TO JOIN OUR TEAM!

The P&R Employee Experience

At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are.

Full Time Perks –

• Hybrid Remote Work Schedule Upon Completion of Initial Training and Flexible Scheduling Options
• 11 Paid Holidays plus 3 Additional Personal Holidays
• 18 Days of Paid Time Off (PTO)
• Medical, Dental, Vision, and Prescription Coverage
• Legal and Identity Theft Protection
• Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance
• Commonwealth of Virginia 457 Deferred Compensation Plan(COV457)
• Hybrid 457 Cash Match
• Virginia Local Disability Program (VLDP) – Income Replacement(Short-Term Disability, Long-Term Disability, and Long-Term Care)
• Optional Life Insurance
• Wellness Programs
• Employee Assistance Program / Work-Life Services
• Paid Maternity/Paternity/Parental Care Leave

Minimum Requirements: Requires any combination of education (above the high school level) and/or experience equivalent to six (6) years in fields utilizing the required knowledge, skills, and abilities, such as business or public administration.

Preferences:

• Experience in recreation, parks, business or public administration
• Experience with assisting with budget preparation and budget databases
• Experience with spreadsheets and/or statistical reports
• Experience with purchasing
• Experience with process improvements and innovation

Please complete the application in its entirety and include your resume if required by the posting.