Recruitment Coordinator

Administrative Support

• Serve as the primary administrative liaison for the Director of Recruitment, managing calendars, scheduling meetings, and preparing materials as needed.
• Coordinate logistics for team meetings, including setting agendas, taking minutes, and distributing follow-ups.
• Assist in managing correspondence, responding to inquiries, and escalating matters to appropriate team members.

Operational Support

• Maintain and update recruitment team documentation, including manuals, policies, and procedures.
• Respond promptly and professionally to cases from international students, parents, and school counselors via email, phone and other communication platforms.
• Track and manage key recruitment deadlines and deliverables to ensure the team stays on schedule.
• Support the creation of recruitment-related reports, dashboards, and presentations using data provided by team members.
• Collaborate with other OAFA staff to ensure alignment between recruitment and admissions processes.

Event Coordination

• Assist with planning and coordinating on-campus and virtual recruitment events, including scheduling, material preparation, and logistics.
• Serve as the point of contact for vendors, facilities, and internal stakeholders for event needs.

Communication and Data Management

• Manage communication channels for the recruitment team, including email lists and shared calendars.
• Organize and maintain databases of prospective student contacts, event RSVPs, and other recruitment-related data.
• Assist with maintaining accurate records of partnerships with community-based organizations (CBOs) and school counselors.

Team Support

• Provide general administrative assistance to team members, such as preparing travel itineraries or expense reports, as needed (non-travel role).
• Facilitate cross-team collaboration by managing shared resources and ensuring seamless communication.
• Collaborate with team members on special projects and initiatives as assigned.

The Recruitment Team Coordinator plays a crucial role in supporting the Director of Recruitment and the broader Recruitment Team. This hybrid position focuses on providing high-level administrative and operational support to ensure the efficient execution of recruitment initiatives, events, and day-to-day operations. The ideal candidate is organized, detail-oriented, proactive, and able to work collaboratively in a fast-paced environment.

A High School Diploma or GED is required for this position and a Bachelor's degree is Preferred.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.