Office Coordinator

Provide administrative and clerical support to the Department of Languages, Literatures, and Linguistics.

Education and Experience

• Associate’s Degree or equivalent preferred.
• Two (2) plus years office experience preferably in an academic environment.

Skills and Knowledge

• Proficient in Microsoft Office Suite 365, including Word, PowerPoint and Excel; Cascade; Adobe Suite; PeopleSoft, MySlice.
• Excellent interpersonal skills.
• Knowledge of Syracuse University’s Policies and Procedures preferred.
• Strong organizational skills.
• Office experience helpful, as well the ability to work independently and handle confidential matters with tact and diplomacy are essential.

Responsibilities

• Perform administrative and clerical duties that require limited independent judgment yet some level of confidentiality.
• Coordination and submission, review and reporting of student academic forms; petitions, independent studies, and/drop forms; liaison with college recorders to ensure student information has been submitted; upload petitions to shared drive.
• Process major/minor declarations.
• Monitor Languages, Literatures, and Linguistics emails and triage student questions.
• Maintain department records of syllabi and office hours, upload to shared drive.
• Coordinate course evaluations and send to coordinators for distribution.
• Update department webpage with news, events, and announcements.
• Maintain office supplies and equipment; order inventory items and arrange maintenance for office equipment.
• Coordinate departmental receptions; make travel and hotel arrangements for guest speakers; design flyers for events; parking arrangements.
• Maintain reception area for main office; answer phone and take messages, greet students, faculty and campus visitors; answer inquiries; open main office daily; restock copiers and supplies in mailroom daily; sort mail.
• Schedule meetings.
• Maintain department bulletin boards and display cases with current information.
• Respond to general department inquiries.
• Forward inquiries to department representatives as appropriate.
• Other duties as assigned.

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.