Executive Assistant

Role Overview

Citadel Securities is looking for an experienced executive assistant to support a senior executive within our client franchise. The Executive has a heavily external–facing role, and this position will act as the internal and external interface for the Executive.

Location: Miami – 200 S Biscayne Boulevard

Responsibilities

• Work directly with the Executive to support all aspects of daily work routine: call intake, calendar management, internal and external engagements

• Maintain calendar and handle scheduling of all meetings and appointments

• Arrange domestic and international travel needs through internal travel department and create complete travel itineraries for all trips – this includes flights, car services, hotel reservations, etc.

• Coordinate external events, interacting with internal communication and marketing teams to align on event scope and external vendors to procure venues

• Organize and arrange onsite meetings, prepare and distribute agendas and materials

• Manage, organize and maintain expense reports

• Act as a gatekeeper for Executive calendars, screening and prioritizing meetings

• Maintain high level of confidentiality

• Regularly exercise discretion and judgment in important matters, including planning events and scheduling meetings and appointments for Executive

• Have authority to carry out major assignments impacting business operations

• Drive projects with limited supervision from Executive

• Interview, hire, train, supervise, and/or delegate tasks to other assistants

Qualifications

• Experienced professional with a minimum of 5 years of experience, with both executive assistant and project management experience

• Excellent English, grammar, written and oral communication skills

• Proven record of successful problem solving

• Excellent critical thinking and analytical skills

• Superior organizational skills and record-keeping, and strong attention to detail

• Excellent interpersonal skills, positive attitude and high energy level

• Adaptable, flexible to changes and the ability to work in a fast-paced environment

• Proficiency in Microsoft Suite products

• Bachelor’s degree required

About Citadel Securities

Citadel Securities is the next-generation capital markets firm and a leading global market maker. We provide institutional and retail investors with the liquidity they need to trade a broad array of equity and fixed income products in any market condition. The brightest minds in finance, science and technology use powerful, advanced analytics to solve the market’s most critical challenges, turning big ideas into real-world outcomes.