Event Coordinator

Terra Gallery is looking for an Event Coordinator who is interested in Venue Coordination & Management. You will help coordinate/manage events from start to finish while working with the dedicated events team.

The ideal candidate for this role is team oriented, has excellent communications skills, dedicated, self-driven, extremely organized, excellent multi-tasking skills and is interested in learning and growing in the Events World. This is an entry level position into the events industry with the opportunity to grow with the company and move into sales, management and event production.

This is primarily an in-office position with flexibility to work from home depending on event schedule.

Responsibilities Include (but Not Limited To)

• Assist event Sales Team in daily venue tasks including preparing venue/office for daily operations, answering calls, greeting clients and general office responsibilities
• Execute the coordination of various events such as weddings, conferences, galas, private events etc. under direction of the Event Sales Team and Managers
• Responsible for all planning logistics and implementing all aspects of assigned Events with the client
• Maintain planning documents and sharing information with the Events Team
• Provide excellent, professional service to all clients, vendors, and guests
• Work cross functionally with other departments
• Strategically think through projects and not just execute them
• Assist in the coordination day-of-event venue logistics
• Proactively handle any arising issues and troubleshoot any problems during the event planning or on the day of the event when necessary or as delegated by Event Manager
• Continue to build database of venue contacts and information
• Assist with post event recaps and following up with clients
• Create and manage project timelines; ensure deliverables and milestones are met
• Act as the primary point of contact for the event
• Manage vendor & client relationships
• Create a work environment that promotes teamwork, performance feedback, recognition, mutual respect, and employee satisfaction
• Ensure that all guests and clients have a memorable experience by creating a welcoming environment and providing excellent customer service
  
  

Qualifications

• At least one year of event experience
• The ability to work Monday-Sunday early morning and late nights
• Excellent verbal and written communication skills
• Ability to work collaboratively in a fast paced and changing environment
• Requires proficiency with MS Office & Excel
• Ability to stand on feet for long periods of time
  
  

Please email [email protected] directly to apply and be sure to attach you resume and include a short introduction about yourself & why you think you would be a great fit for this position. This is an in person job in San Francisco.