Program Coordinator

Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.

STATUS: Non-exempt, full time (37.5 hours)

HOURLY RATE: $21.00 per hour

Summary:

It is the responsibility of the program coordinator to develop, implement, and market innovative programming to Maplewood YMCA members and/or their caregivers consistent with the resource center model. Programs are focused on health and wellness, life-long learning, social/recreation, and community service. Working closely with the YMCA liaison to develop a strong partnership, the program coordinator manages the day-to-day operations of the center while recruiting, coordinating, and developing a strong volunteer base.

DUTIES AND Responsibilities

1.0 Program operations

• Implements goals/objectives of service matrix as outlined by funders to ensure program compliance.
• Manages meal program, purchases food/ supplies and maintains a clean/organized kitchen, closets, and program space.
• Develops and distributes a monthly newsletter of programs, workshops, and events by targeted deadline.
• Models a kind, warm, enthusiastic attitude while working to develop a close-knit and connected community amongst older adult YMCA members and/or their caregivers.
• Acts as a liaison between Lifespan and YMCA to request program space and submit newsletter for YMCA website.
• Input program units and submits registration of members into Peerplace.
• Creatively advertises program offerings to all older adult members, provides reminder and wellness calls to members.
• Promotes and encourages participation in programs daily in-person and/or via Lily Café Facebook page.
• Provides supervision and training to the assistant program coordinator and volunteers.
• Recruits volunteers and develops opportunities for meaningful involvement in the operations of the program.

2.0 Finance and Budget

• Operates within budget specifications.
• Maintains oversight of inventory of program supplies and equipment by working in conjunction with the kitchen coordinator to order/purchase supplies as needed.
• Submits contract requests into Docuware and promptly submits invoices to accounts payable staff
• Maintains oversight of petty cash
• Collects/verifies member contributions for meals, activities and donations, makes bank deposits and enters funds into banking worksheet.

3.0 Personnel/Employee Relations

• Maintains a spirit of cooperation and teamwork with partnership staff and volunteers
• Respects the confidential status of member information, program rosters, etc.
• Attends appropriate workshops and training for skill building
• Attends and actively participates in monthly team meetings and identified partnership staff meetings.
• Adheres to all agency policies and procedures.

4.0 Other

• Performs all other duties as assigned by supervisor.

Requirements

Qualifications

• Bachelor’s degree required (social work, recreation degree preferred)
• Minimum of 2 years’ experience independently managing an older adult gathering place while developing and implementing social/educational activities, programs, or workshops.
• Completion of L1 Food Service Certification after 3-month probationary period is complete.

Physical/Mental Requirements

• Excellent customer service/interpersonal skills including verbal and written communication skills, listening and understanding concerns while maintaining professional composure
• Demonstrates understanding of the mission of the program and coaches to that mission
• Must be able to multi-task in a very busy environment
• Ability to work in a multi-cultural environment, navigate mental health situations and build relationships
• Able to stand for up to 2-hour increments and lift, carry, push and/or pull 25+pounds
• Strong computer skills required in Excel, Word, and Canva

Lifespan offers great benefits including:

• Vacation (21 days)
• Sick (10 days)
• Personal Time (3 Days)
• Holidays (11)
• Medical Insurance (3 options)
• Dental Insurance (2 options)
• Vision (2 options)
• Flexible Spending Account
• Health Savings Account with company contribution
• 403(b) Program
• Pension contribution after one year of service

Salary/Hourly Rate:

Multiple factors will be considered for salary/hourly determination including years of relevant service, skills required, education, and internal equity.

Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender expression, or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities.