Receiving Clerk

Steeped in rich history and surrounded by the most iconic institutions of our nation, The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John’s Church, and the scenic Lafayette Park, the 5-star accommodations at The Hay-Adams are the embodiment of refined residence. Marked by Washington, D.C.’s most accommodating amenities and dedicated services, The Hay-Adams is the boutique hotel of choice for the modern luxury traveler. The Hay-Adams offers an exceptional guest experience that goes beyond a good night’s sleep.

Position Summary:

To ensure that all food items received meet the approved criteria established by the hotel Food and Beverage/Purchasing Departments. Conducts a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability.

Specific Responsibilities:

• Check shipment by comparing it with Daily Order Sheet and invoice to ensure that what we are receiving is what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date). Fill and deliver food requisitions for all outlets.
• Assists with inventory documentaries along with the Purchasing Manager as necessary.
• Assists in filling requisitions and sanitation maintenance daily.
• Assist in conducting End-Of-Month Physical Inventory with the Purchasing Manager.
• Deliver and complete requisitions to all outlets including Off The Record, Lafayette, IRD and Banquets based on their par levels.
• Verify, receive and rotate all orders using proper HACCAP procedures (work with vendors & managers to ensure this).
• Check all goods for quantity & quality. Anything that is incorrect, notify deliverer & Purchasing Manager to ensure proper credit.
• Cleanliness of following areas: Beer cooler, Walk-in Coolers, Freezer, dry storage, receiving area. Keep clear of all boxes; take all trash from these areas to the dumpster. Break down all boxes for disposal.
• Delivery of F&B items to each guest floor as your Purchasing Manager dictates.
• Perform any reasonable duties as required and directed by your supervisor/manager.

Position Requirements:

To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities: No supervisory responsibilities.

Education and Experience: High school diploma or general education degree preferred.

Language Skills: Must be able to understand, speak, read and write Basic English. Must be able to read and comprehend simple instructions. Be able to effectively present information to customers, clients and other employees within the organization.

Mathematical Skills: Must be able to add, subtract, multiply and divide in all units of measurement, using whole numbers, common fractions and decimals.

Reasoning Ability: Must be able to apply common sense to carry out simple written or verbal instructions. Must be able to work with minimum supervision.

Physical demands: To complete the duties of the job, the employee will be required to reach with hands and arms and often stop, kneel, crouch or crawl. There will be frequent walking and standing involved. The person will be required to lift or move weights ranging from 10 – 50 pounds.

Standards of Conduct: The high ethical standards of The Hay-Adams must be upheld by all members of the company. The policies relative to press relations, equal opportunity, discrimination, sexual harassment, vendor relations, etc., stated in the employee handbook and manuals are inviolable. We pride ourselves on providing a professional caring atmosphere for clients and all fellow employees and will achieve this goal through responsible actions.

The Hay-Adams is proud to be an equal opportunity workplace dedicated to pursuing and hiring diverse professionals.

Equal Opportunity Employer/Veterans/Disabled