Office Manager & Marketing Coordinator

Position Summary

We are seeking a highly organized and detail-oriented Real Estate Office Manager to oversee the daily operations of our real estate office. The ideal candidate will ensure that administrative processes run smoothly, support agents and staff, and contribute to the overall efficiency and professionalism of the office. This role is critical in maintaining a productive, client-focused environment.

Key Responsibilities

Office Operations:

• Manage the day-to-day operations of the office, ensuring a clean, organized, and professional workspace.
• Oversee office supplies inventory and coordinate purchases to maintain stock levels.
• Serve as the primary point of contact for vendors, IT support, and service providers.
  
  

Administrative Support

• Provide administrative assistance to real estate agents and management, including scheduling, data entry, and correspondence.
• Maintain and update property listings in MLS and other marketing platforms.
• Prepare documents, reports, and presentations as needed.
  
  

Compliance And Record-Keeping

• Ensure compliance with real estate regulations and company policies.
• Manage and organize transaction files, contracts, and other legal documents.
• Monitor license renewals and continuing education requirements for agents.
  
  

Team Coordination

• Act as a liaison between agents, clients, and other team members.
• Schedule and coordinate team meetings, training, and events.
• Facilitate onboarding for new hires, including training on office procedures and systems.
  
  

Company Marketing Plan And Communication

• Support company marketing efforts by overseeing its marketing plan and vision for its niche message.
• Company Messaging and Marketing Plan.
• Team / Agent Messaging and Marketing
• Transaction /Listing Messaging and Marketing.
• coordinating social media posts, newsletters, and other promotional activities.
  
  

Qualifications

• Proven experience in office management, preferably in a real estate or property management setting.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in real estate software and tools such as MLS, CRM systems, and Microsoft Office Suite.
• Knowledge of local real estate regulations and industry standards.
• Ability to work independently and maintain confidentiality.
• High school diploma required; associate’s or bachelor’s degree in business administration or a related field preferred.
  
  

Benefits

• Competitive salary based on experience.
• Opportunities for professional growth and development.
• Paid time off and holidays.
• Health Benefits considered
• Collaborative and supportive work environment.
  
  

How To Apply

Please send your resume and a message to: [email protected] with the subject line “Real Estate Office Manager Application.” Applications will be reviewed on a rolling basis.

We are an equal-opportunity employer and encourage candidates from all backgrounds to apply.