ECE Administrative Assistant II - Early Childhood Education

Position Summary:
Provides administrative support to the Executive Director and other Program Directors.

Essential Functions:
1. Keep inventory of and order supplies/postage as needed.
2. Utilize database software to its fullest capacity to include: roster, payments reports, program statistics, mailing labels and list.
3. Process mail and faxes.
4. Perform customer service duties.
5. Input data, type and file documents.
6. Attend all staff meetings, trainings and other YMCA functions as required by Supervisor.
7. Maintain open lines of communication with participant, staff and supervisor.
8. Perform other duties as assigned.

YMCA Competencies (Leader):
Mission and Community Oriented: Accepts and demonstrates YMCA values. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them.

People Oriented: Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Builds rapport and relates well to others. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Results Oriented: Strives to meet or exceed goals and deliver a high-value experience for members. Embraces new approaches and discovers ideas to create a better member experience. Makes sound judgments, and transfers learning from one situation to another. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Supports fundraising. Follows budgeting policies and procedures, and reports all financial irregularities immediately.

Personal Development Oriented: Accurately assesses personal feelings, strengths
and limitations and how they impact relationships. Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process.

Qualifications:
1. Education & Certifications: High School Diploma or equivalent required. Some college units preferred.
2. 2 plus years of office work experience.
3. Ability to handle multiple assignments, organizational skills, basic PC and typing skills required.
4. Additional Requirements: Criminal Clearance: Including Fingerprints and background clearance
5. Health Screening w/Negative TB Test and Negative Drug test screening
6. Complete all required online training(s).

• Strong Excel and Microsoft Word skills
• Spanish preferred
• Strong communication skills
• Knowledge of state funded programs preferred
• Strong public speaking skills

Working Conditions:
Environmental Factors: Indoor and outdoor facilities (e.g. kitchen and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.