HR Office Coordinator

As a premier global food provider, the OSI Group partners with the world’s leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

The salary range posted represents the low and high end of OSI’s salary range for this position. Salaries will vary based on various factors, including but not limited to, location, education, skills, experience, and performance. Base salary is one component of OSI’s overall total rewards package. Other components may include bonuses, special pay programs, comprehensive time off, 401k with match, and a full suite of benefit offerings for you and your family.

Position Summary:

This role is responsible for providing general office support and is also responsible for providing day-to-day HR support as an assistant.

Principal Duties & Responsibilities:

• Job is an individual contributor.

• Support the Human Resources department with the following:

• Assist with HR processing including preparing and sending benefit or leave forms; employee change forms; drafting letters; coordinating training or other activities.

• Assist with job transfers and HR change forms.

• Maintain HR employee files, ensuring accuracy and confidentiality.

• Assist with the Service Award program, including reporting and distributing awards.

• Assist with employee engagement activities.

• Assist with HR duties regarding invoice coding, scheduling candidate(s) travel, including coding candidate expenses.

• Assist Talent Acquisition Team with interview requests.

• Assist with other HR duties as assigned.

• Support the general office with the following:

• Greet customers and walk-in visitors. Ensure all visitors sign in/out of the logbook.

• Organize and maintain reception area, office supply replenishment, maintaining welcome coffee station.

• Answer phone calls, screen calls, assist customers when necessary, and transfer calls to the appropriate departments.

• Assist with other front desk duties as assigned, including ordering flowers and/or processing bereavement donations, creating Fed-Ex shipments; assisting with outgoing mail and deliveries.

• Assist with coordination of meetings and events.

• Follow security procedures, such as monitoring logbook, issuing visitor badges, creation, and deactivation of employee/contractor badges to the facility.

• May be asked to contact medical professionals for employees seeking medical attention.

• Support with the creation/removal of office/cubicle name tags on appropriate floors.

• This role has the responsibility to understand and place in practice appropriate safety procedures through education, training, use of protective equipment (as applicable), and by following safety policies, regulations, standards, and laws.

• Perform other duties as assigned.

Experience & Skills:

• 3-5 years of experience in a related field is preferred.

• Excellent proficiency in all Microsoft Office Suite Products.

• Preferably 1-2 years of experience in HR in a plant or distribution center environment, but not required.

• Familiar with a payroll, HRIS, or other HR systems preferred.

• Able to work in a team environment.

• Ability to multi-task in a fast-paced environment.

• Good communications skills.

• Trained in First-Aid, CPR, AED is a plus.

• Good problem-solving skills.

• Act with a high level of professionalism, confidentiality, and courtesy.

Preferred Education:

• Associates degree or equivalent is preferred.

Work Environment:

• Work is generally performed within a business professional office environment, with standard office equipment available.

• Work conditions are typical of an office environment.

• This role does not require any domestic travel.

• Position may require the physical agility of lifting up to 15 pounds.

• Position may require frequent and/or infrequent bending, squatting, pushing, pulling, stretching/reaching, using hands or fingers, talking, hearing, feeling objects, tools, controls, and standing/walking on concrete flooring.

• Position may require the physical ability to stand/walk for less than 4 hours.