Lease Administrator

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

We are seeking a detail-oriented and proactive Lease Analyst to join our Global Lease Administration team. The ideal candidate will have at least 2-3 years of experience in lease administration, strong analytical skills, and proficiency in Excel. This role involves managing lease data, ensuring accuracy, and supporting reporting and financial processes across various portfolio accounts.

Responsibilities

• Abstract and review lease documents, ensuring accurate capture of critical data such as rent obligations, critical dates, and financials.
• Track and report on lease renewals, critical dates, and rent commencements.
• Audit, process, and reconcile rent and other lease-related invoices in compliance with policies and lease terms.
• Assist in compiling and delivering periodic reports, including KPIs, variance analyses, and other lease-related reporting needs.
• Support internal and external inquiries related to lease payments, documentation, and data accuracy.
• Ensure data integrity and manage lease files through quality control reviews and audits.
• Support the development of lease administration SOPs and job aids to drive process improvements.
  
  

Qualifications

• Bachelor's degree in Business, Finance, Legal, or related field, or equivalent experience.
• Minimum of 2-3 years of experience in lease administration or contract/portfolio management.
• Strong organizational skills with the ability to manage high volumes of data and prioritize tasks.
• Proficiency in Excel and familiarity with lease management platforms.
• Strong work ethic, self-motivated, and capable of effective independent judgment
• Acute attention to detail and passion for quality
• Ability to work collaboratively with internal and external teams, with a resolution mindset
  
  

Preferred Qualifications

• 3+ years of experience in lease administration or commercial real estate.
• Experience supporting global real estate portfolios (office, industrial, data centers)
• Familiarity with commercial real estate software (e.g., Tango, CoStar, TRIRIGA) and accounting standards (FASB/IFRS).
• Strong communication skills, excellent time management and organizational skills.
  
  

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)
  
  

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving