Document Control Coordinator

WDF Inc., a Tutor Perini Company, is seeking a Document Control Coordinator for our WDF Corporate Office in Mount Vernon, New York.

About WDF Inc.

Extraordinary Projects, Exceptional Performance

WDF Incorporated is one of the largest specialty mechanical contractors in the New York metropolitan area. In fact, we’re the only contractors in the market that self-perform HVAC, plumbing, sprinkler, and specialty general construction in both the public and private sectors. Our client list includes many of the country’s leading owners and developers, construction managers and institutions. With a single point of contact, we deliver quality services that address the key components of constructing a project from the ground up. In the progressive and booming construction market, we’re guided by safety, integrity, and a commitment to excellence.

Across New York State our notable projects include the Time Warner Building, Rockefeller Center, Lincoln Center, Yankee Stadium, Madison Square Garden, Seven World Trade Center and Goldman Sachs' Lower Manhattan Headquarters.

Extraordinary Projects need Exceptional Talent

Description

• Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
• Develop and maintain projects files
• Follow the file naming convention
• Assist and consultant staff in retrieving needed documents from electronic file archives
• Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
• Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
• Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
• Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
• Perform additional assignments as directed
  
  

Requirements

• High School diploma or GED required
• Bachelor’s degree preferred
• 3+ years of related work experience with at least 8+ years in document controls
• Experience working with documents, hard copy and digital, and file management
• High level of proficiency with Microsoft Office applications
• Strong organizational skills
• Experience performing quality control checks
• Ability to clearly and professionally communicate both verbally and written
• Ability to follow directions after receiving the project orientation criteria and work flow instructions
• Attention to detail
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
• Experience working with SharePoint is preferred