Site Administrative Assistant

Company Overview

Grounded by a history that is deeply rooted in innovation, Hexion is a global employer committed to building and protecting the future by producing innovative performance materials. Our materials are the building blocks for critical industries, including construction, agriculture, energy, automotive, and infrastructure protection. Everywhere you look, you will find our materials and people at work to help customers make products that are stronger, safer, and cleaner. When you work for Hexion, you’ll join a team that is committed to operating safely and with integrity to build a more sustainable future for all, our associates, our customers, and the communities where we live and work.

Position Overview

Provide general office and administrative support to the plant. Maintain computer databases and administer workflow applications. Purchase and receive items for the plant. Maintain central-file systems. Answer and route telephone calls. Sign for and deliver mail and packages. Ensure efficient operation of the office and equipment.

Job Responsibilities

• Provides backup to accurately maintain paper filing for EHS documentation and medical records.
• Reviews and monitors operator certification records and operator guide reviews.
• Organize and deliver safety orientation for new hires/contractors/vendors/visitors.
• Assists with maintain Safety Compliance records of contractors.
• Assists with managing Monthly Safety Metrics report and man hours reporting.
• Update, complete and post OSHA 300 Log annually. Maintain record keeping for OSHA 300 Log.
• Updates Emergency Response Plan.
• Updates site safety procedures as necessary.
• Coordinate and assist with audits, including rail, ISO:9001, Responsible Care, monthly housekeeping and PSM audits, PSIP metrics.
• Assist with coordination and scheduling of first aid & AED training.
• Participate in monthly Site Safety Team meetings – create/disperse meeting minutes.
• Assists as Site administrator for Gensuite and SharePoint computer applications.
• Assist with incident investigations.
• Supports/Coordinates community outreach activities.
• Assist managing regulatory compliance calendar – respirator fit testing, fire extinguishers, CPR certifications.
• Maintain safety files for proof of compliance.
• Manage supply stock – order safety and office supplies as necessary.
• Assist entering payroll data.

Minimum Qualifications

• High School Diploma or GED.
• 1+ years experience.

Other

We are an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to gender, minority status, sexual orientation, gender identity, protected veteran status, status as a qualified individual with a disability or any characteristic protected by law.

In order to be considered for this position candidates are required to submit an application for employment through our career site, be at least 18 years of age, willing to take a drug test, submit to a background investigation as part of the selection process, as well as additional periodic background checks as required by the Chemical Facility Anti-Terrorism Standards (CFATS) or regulations adopted by the Department of Homeland Security or other regulatory agencies.

Candidates are required to have unrestricted authorization to work in the United States.

If currently an employee of the Company, you must have current satisfactory work performance and in most cases, have been in your current role 18 months.

Disclaimer: We are not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee about this position. All resumes submitted by search firms/employment agencies to any employee of the Company via email, the Internet or in any other form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property of the Company; no fee will be paid in the event a candidate is hired by the Company as a result of the unsolicited referral or through other means.