Administrator

Primary/Essential Responsibilities and Duties

• Prepares bid documents and forms
• Tracks and manages future bid lists
• Conducts research, assembles, and analyzes data to prepare reports and documents
• Arranges and coordinates conference calls, meetings, and events
• Records, transcribes, and distributes minutes of meetings
• Files and retrieves documents, records, reports, and reference materials
• Performs clerical duties such as photocopying, scanning and faxing
• Reviews operating practices and suggests improvements
• Performs special projects as requested

Required Skills and Qualifications

• High school diploma: College degree (Associate’s or Bachelor’s) preferred
• A minimum of 5 years’ experience providing administrative support at the executive level
• Experience with standard office administrative practices and procedures and clerical duties
• Ability to exercise judgment, make decisions, and work independently
• Ability to safeguard highly confidential information and to perform with a high level of discretion, professionalism, and integrity
• Strong interpersonal, written, and verbal communication, and telephone/customer service skills
• Ability to handle and prioritize multiple tasks simultaneously in a fast-paced, high-pressure environment
• Ability to handle complicated calendars and travel itineraries
• Strong planning and organizational skills and the ability to meet deadlines
• Advanced proficiency in Microsoft Office suite

Physical Requirements and Working Conditions

• Ability to work remotely
• Ability to travel approximately 30% of the time
• Frequently sits for long periods of time
• Frequently speaks, reads, writes, and uses a computer keyboard
• May require occasional standing, walking, lifting, stooping, or bending

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success relies on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

Nearest Major Market: Atlanta