Event Operations Specialist

Hi, we're CompanyCam.

We're a simple-to-use photo documentation and productivity app for contractors of all commercial and home services industries. Packed with intuitive functionality, CompanyCam facilitates unparalleled communication and accountability across a contractor's entire business. We're committed to providing a consumer-grade, game-changing experience that helps our users build trust within their company and with their customers.

But don't let that corporate description fool you—the people behind our buttoned-up product are laid-back (but hardworking), genuine, and kickass, and you could be one of them!

The Role

We're looking for a highly organized, problem-solving Event Operations Specialist to join our Events team. If you thrive on keeping things running smoothly, love logistics, and enjoy working behind the scenes to make events a success, this role is for you! You'll handle travel scheduling, material inventory, and documentation while making sure our Events team has everything they need to deliver an incredible experience. You'll work closely with our Events Manager to keep timelines on track and operations efficient. If you're ready to make an impact and help bring our events to life, keep reading!

Location: Candidates must permanently and currently reside in Lincoln, Nebraska, or the surrounding metro area. You will be expected to work in the office 1-3 days a week as needed to oversee event materials and manage inventory. Additionally, this role involves occasional travel, approximately once per quarter, to attend trade shows.

What You'll Do

• Plan and coordinate event logistics, including registration, documentation, stakeholder communication, and attendee travel arrangements.
• Work in office 1-3 times a week as needed to manage event materials and inventory, including packing, shipping, cleaning and maintaining, and proactively identifying and ordering additional materials for booths and staff.
• Serve as primary contact for vendors and venues, managing asset portals, communicating asset needs to the Event Manager, coordinating material shipments, and ensuring contracts and timelines are met.
• Utilize and maintain event management tools, including ClickUp, Salesforce, and Notion, to track tasks and improve operational efficiency.
• Collaborate with the Enablement team, ensuring first-time travelers and internal teams are trained on event-specific best practices, lead management processes, and other event-specific tools.
• Track and report on event expenses, collaborating with accounting and the Events Manager to ensure accurate budgeting, cost efficiency, and post-event analysis.
• On occasion, facilitate event kickoffs, retrospectives, and feedback collection, ensuring continuous process improvements and stronger event execution.
• Travel to trade shows approximately once per quarter.
  
  

What You'll Bring

• Strong organizational and problem-solving skills, with the ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail, ensuring nothing slips through the cracks.
• Experience with travel and lodging booking and a solid understanding of travel and lodging regulations and compliance.
• Be a proactive self-starter who thrives in a fast-paced, team-oriented environment.
• Tech-savviness using tools like G-Suite, ClickUp, Salesforce, or Notion
• Effective written and interpersonal communication, collaborating seamlessly with teams, vendors, and partners
• A goal-driven mindset, always looking for ways to improve processes and drive success.
• Adaptivity and creativity, ready to tackle challenges and find solutions on the fly.
  
  

Benefits & Compensation

This is a salaried position at CompanyCam. Our starting salary is $40,000 - $45,000 per year and is based on experience. We also offer meaningful equity and other benefits.

We pride ourselves on celebrating everyone. CompanyCam is an equal-opportunity employer actively working on creating an inclusive work environment where everyone can thrive. Are you reading this and wondering if you meet every requirement? Studies show that workplace minorities, such as women and people of color, are less likely than other applicants to apply for a job when they don't meet every single requirement. Even if your experience doesn't perfectly align, we encourage you to apply. We're interested in hiring passionate, hard-working people—not checking boxes.

For any accommodations or adjustments to complete the online application or to participate in the interview process, please email [email protected] and we'll respond to your email promptly. Do not include any medical or health information in your email.