Medical Education Program Specialist

Hiring Department: Academic Affairs

Location: Peoria, IL USA

Requisition ID: 1027215

Posting Close Date: 01/03/25

The previously determined salary range for this position is $24.19 to $37.37.

Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints.

It is not typical for an individual to be offered a salary at or near the top of the full range for a position.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits: https://www.hr.uillinois.edu/benefits

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work – Not Remote).

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

Description

Position Summary

The Medical Education Program Specialist assists in the coordination of Continuing Medical Education (CME) activities, having responsibilities with certified AMA PRA Category 1 CreditTM CME sessions conducted by the College of Medicine. The employee will assist faculty with day-to-day operations and delivery of faculty development programs that are cross-departmental and at all levels of physician training. The employee would also coordinate aspects of the 18-month faculty development program with direction from the Chair of the Caterpillar Faculty Scholars program.

Duties & Responsibilities

• Coordination of Continuing Medical Education (CME) Program: Serves as University of Illinois College of Medicine Peoria contact/liaison for physicians, residents, affiliated local/regional hospitals, medical institutions and organizations regarding CME activities.
• Assists CME Chair with implementing changes and/or updates from Accreditation Council for Continuing Medical Education (ACCME) requirements.
• Organizes CME activities and prepares, develops and maintains schedules.
• Prepares materials to assist medical education participants with content requirements for CME program applications.
• Compiles materials for and attends all Peoria and College CME committee meetings and retreats; Assist the CME Chair by organizing meeting agendas/minutes; adds proposals to the local CME meeting agenda and manages action items associated with local CME committee proposal approvals or returns for revisions.
• Manages confidential database of Continuing Medical Education program records (for physician participants, hospitals, and organizations) with responsibility for accuracy and reporting in accordance with the Accreditation Council for Continuing Medical Education (ACCME) accreditation standards.
• Establishes records of approved CME activities for annual reporting of CME activities.
• Requests program evaluations from departments to track attendance for faculty requesting CME credits.
• Assists with the orientation of new staff responsible for department CME program applications, ensuring their understanding of requirements and policy.
• Coordination of Caterpillar Faculty Scholars Fellowship: At the beginning of each new fellowship cohort, prepares and submits call for Applications.
• Receives and reviews applications for eligibility criteria and ensures adherence to guidelines.
• Prepares and distributes application information for review by the advisory committee; Clarifies or requests additional information as requested by the advisory committee.
• Coordinates and assists with the orientation of new program participants (cohort scholars).
• Prepares MOU for scholars and home departments that identify time commitment and support requirements.
• Serves as faculty scholars' primary contact/liaison; answers program questions based on established guidelines/practices.
• Assists CAT Scholar Program Director with the preparation of instructional materials and distributes materials to the scholars. Schedules pre-meetings between the Director, faculty, and potential speakers; with the direction of the CAT Scholars Chair, assists with the preparation of schedule incorporating internal and external speakers for planned curriculum.
• Collects evaluations on CAT session speakers from each CAT Scholar.
• Track scholars' participation (vacation/clinic time) to keep scholars on track with deadlines and program requirements; schedules progress meetings for scholars with program directors and mentors.
• Schedules, coordinates, and takes minutes for advisory committee meetings.
• Assist the Director in preparing and distributing reports, documents, and confidential evaluation data.
• Responsible for coordinating food/refreshments for weekly meetings, annual orientation, welcome reception, graduation reception, and dinners.
• Monitoring of Program Expenses: (CME) Invoices programs for administrative fees established.
  
  

Qualifications

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
  

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications

NOTE: Each posting requires a separate on-line application. Applications cannot be re-used. Submission of application including complete work and education history is required; all information submitted will be verified. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.