Administrative Coordinator - Nursing Administration

Job Overview:

Functions as overall manager of the Nursing Staffing Office and oversees the day-to-day management of the department. Assists Nursing Division AVPs with support related to Nursing Division activities and special projects. This position also works collaboratively with administrative assistants/administrative coordinators within the Nursing Division to ensure all nursing departmental scheduling and payroll functions are consistently aligned. The manager will be responsible for reporting identified safety issues and hazardous environments.

Qualifications:

Required:

• Minimum of 2 years experience with Nursing Staffing
• Must be well versed with agency on-boarding and scheduling
• Must be able to project and appropriately staff nursing units based on census, acuity, and available resources
• Excellent written, oral, and interpersonal skills. Proficiency with EHR Systems and software applications. Proficient with Microsoft Office.

Scheduling Requirements:

• Shift- 7:00am- 3:00pm
• Monday- Friday
• Full Time/Day

Essential Functions:

• Maintains data reported to the NJ DOH related to Hospital Patient Care Staffing Reports
• Interacts with the public and employees tactfully and diplomatically via the Nursing Office, Nursing Staffing Office, and Patient Experience phone lines as well as in-person and helps to resolve issues or escalate issues to appropriate leadership
• Determines priorities of the department and performs or delegates the work effectively
• Reviews Nursing Reports for accuracy and follows through on corrections
• Works with the site Nursing Finance Director and Nursing Directors to ensure consistent and accurate data input into ADP to ensure data flowing into Strata is accurate and reliable Keeps physical properties of the Nursing Administration offices (Nursing, Nursing Supervisors, Nursing Staffing) in good state of repair, monitors the policies and needs of the office and reports status to AVP Critical Care for any updates or changes needed
• Adheres to budgetary guidelines and proactively manages budget variances and causes
• Demonstrates cultural competency and the ability to maintain a diverse workforce

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer