Accounts Receivable Clerk

Join the Beat of Our Business as an Accounts Receivable (AR) Clerk!

What You’ll Do as our AR Clerk:

Domestic Invoicing:

• Generate and prepare invoices accurately and promptly based on prior day shipments.
• Ensure invoices are sent to customers in a timely manner via email or mail.
• Verify invoice details against shipping records and sales orders.

Collection Calls:

• Place collection calls to customers for outstanding invoices.
• Follow up on past due accounts to facilitate timely payments.
• Maintain professional and courteous communication with customers during collection efforts.

Reception Coverage:

• Provide backup coverage for receptionists during lunch breaks or absences.
• Answer incoming calls, direct calls to appropriate individuals, and assist with basic inquiries.

ERP Entry Work:

• Use the company's Enterprise Resource Planning (ERP) system to record and update customer accounts.

Microsoft Office Skills:

• Utilize Microsoft Office applications (e.g., Excel, Word, Outlook) for various tasks such as creating reports, composing emails, and maintaining spreadsheets.
• Basic proficiency in Excel for tasks like data entry, sorting, and basic formula use.

Account Reconciliation:

• Assist in reconciling accounts receivable records to ensure accuracy. Investigate and resolve discrepancies in payments or invoices.

Reporting:

• Prepare and maintain reports related to accounts receivable status, aging, and collections activities.
• Provide regular updates on outstanding balances and collection efforts to supervisors.

Customer Service:

• Address customer inquiries related to invoices, payments, and account balances.
• Maintain positive relationships with customers while ensuring prompt resolution of issues.

Administrative Support:

• Assist with filing, scanning, and organizing financial documents.
• Collaborate with other team members on ad-hoc tasks or special projects as needed.

Compliance and Documentation:

• Ensure compliance with company policies and procedures related to accounts receivable. Maintain accurate documentation of all transactions and communications.

What You Bring as Our AR Clerk:

• A positive attitude and strong communication skills to build great relationships with customers and the team.
• Microsoft Office Skills - Utilize Microsoft Office applications (e.g., Excel, Word, Outlook) for various tasks such as creating reports, composing emails, and maintaining spreadsheets.
• General Computer skills working in an ERP system.
• Previous accounting experience

Benefits

• Affordable PPO & HMO Health Insurance options
• PPO Dental Insurance
• Vision Insurance
• Life Insurance
• 401k with company matching
• Tuition Reimbursement
• Vacation Pay
• Sick Pay
• And more....

This is a full-time onsite position located in Oxnard, CA. Pay Range is $20-23hr DOE.