Assistant Event Coordinator

Department: Bold MK

Location: Rochester, NY

Compensation: $17.80 - $25.00 / hour

Description

Job Description: Assistant Event Coordinator
Position Summary:
We are seeking an enthusiastic and detail-oriented Assistant Event Coordinator to join our team. In this role, you will work closely with the Event Coordinator to plan, organize, and execute successful events. Your main responsibilities will include managing logistics, supporting on-site event operations, coordinating with vendors, and ensuring the overall smooth execution of events. This is a dynamic role that requires excellent organizational skills, strong communication, and a passion for event planning.



Key Responsibilities

• Assist the Event Coordinator in planning and organizing events from conception to completion.


• Coordinate logistics, including venue bookings, catering, transportation, and equipment rentals.


• Liaise with vendors, suppliers, and clients to ensure timely delivery of services and materials.


• Maintain event schedules, timelines, and budgets, ensuring all details are tracked and managed efficiently.


• Support on-site event setup, execution, and breakdown, ensuring all elements align with client expectations.


• Collaborate with marketing teams to promote events and manage registration processes.


• Assist in preparing event materials, such as programs, name tags, and signage.


• Address client and attendee inquiries promptly and professionally.

Skills, Knowledge and Expertise

• Exceptional organizational and multitasking abilities.


• Strong communication and interpersonal skills.


• Ability to work under pressure and adapt to last-minute changes.


• Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent) is a plus.


• Attention to detail with a problem-solving mindset.

Benefits

• Opportunities for professional growth and career development.


• Collaborative and innovative work environment.


• Paid time off and comprehensive benefits package.