Executive Assistant & Office Manager

Department: Administration Executive

Location: Santa Barbara

Compensation: $75,000 - $95,000 / year

Description

Silver Air Private Jets is seeking an experienced and organized individual to provide executive support to the CEO. As our ideal candidate, you will thrive under pressure and can handle multiple tasks simultaneously while maintaining a calm and professional demeanor. Reliability and constant communication regarding schedules and assignments are essential for this role. You must also have a distinctive ability to anticipate the needs of the CEO.

One of the unique aspects of this position is the opportunity to work closely with the CEO's family and children. If you have a passion for kids and enjoy being a positive influence in their lives, this could be the perfect role for you. As part of our Silver Air team, you will play a critical role in the success of our company by managing the CEO's calendar, making travel arrangements, handling personal errands, exhibiting sharp attention to detail, and maintaining a high level of discretion and confidentiality.

This full-time position is based in the beautiful Santa Barbara area and offers the opportunity to be part of a company leading the way in private jet travel. If you are passionate about executive support, thrive in a fast-paced environment, and are excited about the opportunity to work with a dynamic CEO, a great family, and talented employees, we want to hear from you!

Key Responsibilities

Executive Assistant:

• Schedule and confirm appointments and address scheduling conflicts


• Coordinate site visits for high-profile clients


• Serve as a minute-taker for important meetings


• Assist with office errands, shopping, and returns


• Support execute business and personal events


• Conduct research and gather information for various projects and initiatives


• Manage confidential information with discretion

Office Manager:

• Manage the day-to-day operations of the office


• Order and maintain office supplies and equipment


• Keep inventory of kitchen supplies, including snacks and beverages


• Manage office budgets and expenses


• Ensure the office is clean and presentable at all times


• Coordinate office events and meetings

Personal Assistant:

• Manage CEO's and family calendar and schedule appointments


• Handle travel arrangements, including international flights


• Assist with children's activities and scheduling, as well as driving as needed (must have a safe car and insurance)


• Create shopping, household, and vendor lists


• Add and maintain contacts, files, and personal records


• Perform personal errands as needed


• Ensure flexibility for varying weekend and morning and evening schedule adjustments

Skills, Knowledge and Expertise

Skills/Knowledge/Behaviors:

• Excellent communication and interpersonal skills


• Strong organizational and multitasking abilities


• Demonstrate problem-analysis and problem-solving skills


• Ability to work independently and take initiative


• Show great precision and accuracy when dealing with details


• Impeccable time management skills

Education/Experience:

• Bachelor's degree in Business Administration, Communication, or a related field


• A blend of 5+ years of experience as a Personal Assistant, Office Manager, and Executive Assistant experience

Functional & Technical Competencies:

• Proficiency in Microsoft Office, including Word and Outlook


• Tech-savvy and confident to streamline tasks and improve productivity


• Knowledge of travel and expense management platforms preferred

Benefits

We care deeply about making Silver Air an incredible place to work and we invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.

The specific benefits/perks we offer are continually evolving, but currently include:

• Fully paid for Health Insurance coverage for you and your family


• Generous personal development and employee assistance programs


• Top of the line equipment (Apple, Microsoft, Dell, Lenovo, etc.)


• Flexible leadership team


• Cell phone allowance


• Pet insurance


• Travel insurance


• Competitive salary


• Unlimited PTO