HRIS Data Analyst

Primary Purpose: The HRIS Data Analyst will maintain the integrity and reliability of the organization’s HRIS, ensuring applications meet the needs, requirements, and objectives of the HR department. Primary responsibilities include change management, document retention, ensuring data integrity, creating ad-hoc reports, recommending process improvements, and serving as a point of contact for the Human Resources Information System for employees and management within Towne.

Essential Responsibilities

• Collaborates with HR leadership to determine the short- and long-term department and system objectives; develops a plan to modify or replace HRIS applications, modules, and systems to meet those objectives.
• Provides support for all lines of business by assisting with troubleshooting efforts to diagnose and solve problems within HRIS. This includes, but is not limited to corrections to employee data, report requests, login issues and access to timecards.
• Maintains high level of accuracy and data integrity
• Creates various ad-hoc reports to meet the needs of various departments and lines of business within the Towne enterprise
• Creates and maintains scheduled reports in BI to ensure that accurate information is being distributed to recipients
• Assesses current system and utilization; identifies and recommends improvements such as training, customization, and enhancements to maximize value and efficiency of the HRIS.
• Prepares reports and presents findings and recommendations to the HRIS Manager & Director of HR Ops.
• Identifies, recommends, and programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Collaborates with HRIS Manager to plan, modify, and customize the HRIS and to test new applications and features.
• Establishes and maintains HRIS functional documentation, standard operating procedures, as well as a documentation library of procedures and available reports for users.
• Provides user training and hands-on support.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Complete change management assessments.
• Identify, analyze and prepare risk mitigation tactics.
• Track and report issues.
• Define and measure successmetrics and monitor change progress.
• Support change management at the organizational level.
• Support organizational design and definition of roles and responsibilities.
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
• Consults with end users to identify problems in accessing electronic content.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company complies with applicable laws and regulations regarding data security and document management.
• Obeys all applicable federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)
  
  

Minimum Required Skills & Competencies

• Advance knowledge of Microsoft Office products (Excel, Outlook, Access)
• Ability to maintain large amounts of data such as facts, figures, and numbers, and use the data to analyze trends and provide relevant information to Towne’s leadership
• Ability to maintain strict confidentiality at all times
• Ability to troubleshoot and research in order to solve problems
• Ability to collaborate and interact with different individuals from all organization levels
• Ability to adapt to changing pace and environment and ever-changing priorities
• Ability to prioritize requests and manage time accordingly
• Exercises sound judgment and decision-making skills
• Excellent oral and written communication skills and demonstrated ability to communicate and interact with both employees and management at all levels within the organization
• Excellent organizational skills
• Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.
  
  

Desired Skills & Competencies

• Bachelor’s degree in human resources, business, information technology, project management or related field
• 3-5 years human resources, system analysis, project management, and/or process improvement experience
• Certification in Human Resources, IT, or Project Management
• Advanced knowledge of human resources and payroll processes
• Ability to develop measures and report on key performance indicators
  
  

Physical Requirements

• Express or exchange ideas by means of the spoken word via email and verbally.
• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
• Not substantially exposed to adverse environmental conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.