Executive Assistant

About Elevate

Elevate is a full-service consulting firm that inspires high-performing organizations to find their limits and push past them. With expertise in brand consulting, sales strategy, data-driven insights, and talent optimization, Elevate gives its clients a competitive edge in the fight for people’s precious time and attention. Established in 2018, Elevate set out to help sports teams and leagues spark innovation and drive performance. In the years since, the world of sports has transformed, today standing at the convergence of media, entertainment, and consumer brands, with Elevate supporting some of the world’s most ambitious businesses across these sectors. Elevate’s proprietary technology, data sources, and software products combined with our thoughtful insights, and people-centric approach give clients a 360-degree view of their customers, underpinning intelligent decision-making on marketing spend, growth strategy, and more.

Our team of 200+ employees spans the globe with in 20 locations worldwide. We value recruiting diverse individuals to our team to bring new perspectives to our company and look forward to learning more about you in the recruitment process. To learn more and see what we’ve been up to, follow Elevate on X, LinkedIn, and Instagram.

Executive Assistant- Charlotte Office– Overview

Elevate Sports Ventures is looking for an Executive Assistant to support the company’s C-level executives and HQ office located in Charlotte, NC. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Ensures timely action by organizing, prioritizing, and balancing and managing multiple work activities and projects
• Plans and coordinates meetings with executives to drive forward projects and day-to-day responsibilities; ensures appropriate flow of communication
• Strategizes on time management, balancing at times complex and competing priorities to deliver solutions
• Acting as a proxy for leadership, responds to requests in a timely and positive way
• Develops and maintains relationships internally and externally on behalf of executives
• Daily calendar management, including discretion over meeting prioritization
• Coordinates all aspects of domestic and international travel; prepares monthly expense reports
• Edits, proofs, formats documents and presentations on behalf of executives (in PowerPoint, Excel, and other tools)
• Prepares and arranges time sensitive and confidential documents for executives
• Organizes and executes special events and large-scale meetings (e.g. all-hands meetings and off-sites)
  
  

Qualifications

The qualifications listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
• Bachelor's Degree or equivalent experience
• 3+ years of as an Executive Assistant, Office Manager or similar role
• Experience managing multiple calendars
• Experience arranging travel
• Experience coordinating and managing internal and external events
• Knowledge/Skills/Abilities
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc.
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
  
  

Position And Benefits Details

• Full Time – Non-Exempt
• Medical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance + FSA, HSA, and more
• 401k Employer Match after meeting eligibility requirements
• 14 Paid Holidays
• Unlimited PTO
• Paid Parental Leave
  
  

Working Conditions

Travel Requirements:

• Some travel will be required
  
  

Physical Demands

• Ability to lift up to 30 lbs
  
  

Work Environment

• Office setting when not traveling to offsite events and meetings
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends)
  
  

This position is open to all qualified candidates. If you need assistance or an accommodation due to a disability in connection with the application process, you may contact us at [email protected]

We are proud to be an equal opportunity/veterans/disabled/ LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.