Executive Assistant

Who You'll Work With

We are looking to hire Executive Assistants in our Washington DC location to provide high level administrative support for partners and senior partners.

In this role, you will collaborate with your partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high quality end-product. The partners’ network includes their teams, practices, and internal colleagues. You will build ongoing rapport with your partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed Chief of Staff/representative for the partners when interacting with clients, internal and external customers, and others while maintaining the confidentiality of highly sensitive information.

What You'll Do

As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, regular and reliable attendance, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned. You will organize, strategically manage and maintain detailed, complex calendars for senior partners and others.

This role will regularly include scheduling calls and meetings through coordination of schedules of senior leadership participants and coordinating travel and travel logistics/preferences for individual supported. You will also track and manage all incoming communications including responding to correspondence that does not require personal attention of the partner. Additionally, with minimal guidance, you will assume responsibility for planning, organizing, and executing major projects. This includes planning client and internal meetings, conference calls, conferences/events and lunches and dinners.

As a member of the Global Assistant function, you will collaborate with Executive Assistant Managers and department members in creating smooth workflow, including soliciting assistance from others as needed and helping others as appropriate; follow-through and flexibility to ensure appropriate and timely actions and deadlines are met.

Qualifications

• Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Highly professional presence on telephone, email, and all other work-related communications platforms
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
• Computer literate, including strong email and calendaring skills
• Excellent judgment and impeccable discretion; maintain the highest level of confidentiality
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment; flexibility to work overtime on short notice
• Comfortable working in a team setting with client service "can do" attitude
• Ability to prioritize and manage multiple work streams
• Flexibility and ability to work well under tight deadlines
• Professional commitment to client service
• Undergraduate degree required
• 5+ years of experience in supporting senior level executives
• Must be a US citizen