Personal Assistant

This organization is a full-service design-build firm specializing in architectural fabric structures and fabric façades. We are recognized as visionary leaders in creating iconic spaces that provide protection from the elements while enhancing aesthetic appeal. Our mission is to create unique and inspiring environments through artful collaboration and sustainable practices.

Position Overview: We are seeking a highly organized and proactive Personal Assistant to support the Owner in managing daily tasks and workload. The ideal candidate will serve as the Owner's right-hand person, ensuring efficient scheduling, task management, and communication. This role requires exceptional organizational skills, high proficiency in software, spreadsheets design in excel, and the ability to learn quickly in a dynamic environment.

Key Responsibilities

• Schedule Management: Coordinate and manage the Owner's calendar, including setting up meetings, appointments, and travel arrangements.
• Communication: Act as the primary point of contact between the Owner and internal/external stakeholders; handle phone calls, emails, and correspondence professionally.
• Task Coordination: Assist in delegating tasks to team members and ensure timely follow-up and completion.
• Documentation: Prepare, edit, and organize documents, reports, and presentations as needed.
• Data Management: Utilize spreadsheets and other tools to track projects, budgets, and other relevant data.
• Office Organization: Maintain an organized workspace and filing system to ensure efficient information retrieval.
• Event Planning: Assist in planning and coordinating company events, meetings, and other engagements.
• Confidentiality: Handle sensitive information with the utmost discretion and keep all things confidential unless otherwise specified.
  
  

Qualifications

• Experience: Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role, preferably within a creative or fabrication environment.
• Technical Skills: Proficiency in Google Suite (Docs, Sheets, Drive, etc) and familiarity with project management software.
• Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
• Communication Skills: Excellent verbal and written communication abilities; capable of interacting with various stakeholders professionally.
• Problem-Solving: Strong analytical skills with the ability to anticipate needs and proactively address challenges.
• Adaptability: Quick learner who can thrive in a fast-paced, dynamic environment.
• Discretion: High level of integrity and discretion in handling confidential information.
• Competitive wage commensurate with experience.
• Comprehensive health benefits package.
• Opportunities for professional development and growth within the company.
• A creative and collaborative work environment.
  
  

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are an ideal fit for this position.

About GuildWorks

GuildWorks is an award-winning team of thought leaders, engineers, and master builders offering bespoke design/build services for tension fabric structures that push the boundary of innovative and architectural design.